Facilities Management Executive (Admin Strategy Support) - #1166749

Facilities Management Executive (Admin Strategy Support)

Key Responsibilities

· Provide day-to-day administrative and secretarial assistance to the FMC Management team to support corporate facilities initiatives.

· Schedule and coordinate meetings, draft agendas, distribute meeting materials, and take accurate, detailed minutes of meetings (MoM) for management review.

· Log and track key decisions and action items arising from meetings, following up with relevant department owners to ensure timely completion.

· Maintain a centralized, well-organized digital and physical filing system for facilities records, compliance documents, and operational reports.

· Gather data, update administrative tracking sheets, and assist in formatting reports and PowerPoint presentations for management updates.

· Support administrative financial activities, including logging expenditures, preparing purchase requests (PRs/POs), processing invoices, and tracking budget variances.

· Assist in typing, formatting, updating, and distributing facilities policies, standard operating procedures (SOPs), and guidelines.

· Serve as a reliable point of contact to coordinate communications between internal business units, tenants, and external stakeholders regarding facilities issues.

· Update and maintain vendor contact databases, organize contract documents, track expiration dates, and coordinate paperwork for performance reviews.

· Assist the team in gathering and organizing documentation, checklists, and safety records ahead of internal and regulatory audits.

Job Requirements

· Minimum Diploma or Degree in Business Administration, Facilities Management, Building Services, or an equivalent qualification.

· At least 1–2 years of experience in administrative coordination, secretarial support, or facilities administration.

· Proven experience drafting formal, structured meeting minutes and managing follow-up actions.

· Simple understanding of basic office maintenance, building systems, or facilities operations is an advantage.

· Highly proficient in Microsoft Office applications—especially Word (for clean document formatting and minutes), Excel (for tracking data), and PowerPoint (for presentation slides).

· Strong organizational abilities, high attention to detail, and professional written and verbal communication skills.

· Ability to work independently with minimal supervision while effectively supporting senior management in a fast-paced environment.

By submitting your application or resume, you agree to us disclosing your personal information to prospective employers for their consideration.

Note: Only shortlisted candidates will be notified.

Lai Kok Soon (Jack Lai) Reg No: R24121496

TDCX Talent Solutions Pte. Ltd

EA License No: 23C2024