Accounts and Admin Assistant - #1166445

5 day work week

Annual Wage Supplement (13th month bonus) included

About the role

We are seeking a diligent Accounts and Admin Assistant to join our team at ESFIRA PTE LTD. In this full-time position, you will be responsible for performing a range of accounting and administrative duties to support the smooth running of our organization.

Key Responsibilities

1. Administrative Duties:

• Support and handle day-to-day office administration and documentation related to accounts and general administration.

• Maintain and update filing systems, records, and databases.

• Manage stationery and office supply inventories.

• Assist in scheduling meetings, appointments, and travel arrangements.

• Prepare reports, memos, and basic correspondence as required.

2. Accounts & Logistics Support:

• Coordinate and arrange shipments (local and international) with procurement team and courier companies.

• Track and follow up on delivery schedules to ensure timely dispatch and arrival.

• Liaise with needful parties on shipping arrangements and requirements.

• Handle documentation for export/import permits if applicable.

3. Communication & Coordination:

• Act as a liaison between internal departments and external partners.

• Update customers and internal teams on shipment statuses and potential delays.

• Respond to administrative and logistics inquiries in a timely and professional manner.

4. Other Duties:

• Support other departments during peak periods or as assigned by management.

• Ensure adherence to company policies and procedures.

Requirements

• Diploma in Accounting, Business Admin or related fields

• 1- 2 years of experience in a similar accounts or administrative role (entry level may be accepted)

• Proficiency with accounting software and Microsoft Office suite

• Excellent attention to detail and the ability to maintain accurate financial records

• Strong communication and interpersonal skills to liaise with colleagues and stakeholders

• Flexibility to handle a variety of tasks and adapt to changing priorities