Office Manager (HR & Admin) - #1165751

Office Manager (HR & Business Support)

Overview

An exciting opportunity to join a growing multinational pharmaceutical company during its Singapore business setup phase. This is a standalone role responsible for establishing efficient office operations while providing HR, administrative and business support to ensure the smooth running of the Singapore office.

Key Responsibilities

Office & Facilities Management

• Lead the setup and day-to-day management of the Singapore office.

• Manage office facilities, vendors, procurement, office budgets and administrative processes.

• Ensure a professional, safe and efficient working environment.

HR Administration & Employee Support

• Manage onboarding and offboarding activities.

• Maintain employee records, leave administration and HR documentation.

• Coordinate employee benefits, training administration and engagement initiatives.

Immigration & Payroll Coordination

• Coordinate Employment Pass and Dependent Pass applications through external vendors.

• Support employee relocation and immigration matters.

• Liaise with outsourced payroll providers and ensure timely payroll submissions and annual tax documentation.

Compliance & Business Support

• Ensure compliance with Singapore employment regulations and maintain statutory documentation.

• Coordinate with external payroll, legal, accounting and corporate secretarial service providers.

• Support travel arrangements, invoice processing, budget tracking, meetings, company events and regional stakeholder visits.

Requirements

• Diploma or Bachelor's Degree in Human Resources, Business Administration or a related discipline.

• Minimum 8 years' experience in Office Management, HR Administration or Business Support.

• Experience working in an MNC environment is preferred.

• Prior experience supporting a new office setup/start-up environment will be highly advantageous.

• Familiar with Singapore Employment Act, HR administration and payroll processes.

• Experience handling Employment Passes, employee relocation and outsourced payroll coordination is preferred.

• Exposure to HRIS systems is an advantage.

• Strong organisational and stakeholder management skills with the ability to work independently in a fast-paced environment.

• Proficient in Microsoft Office applications.

• Good command of written and spoken English and Chinese.

Ideal Candidate

This role is ideal for a hands-on, proactive and resourceful Office Manager who enjoys building processes from the ground up. The successful candidate will thrive in a standalone environment, possess strong multitasking abilities, and be comfortable partnering with both internal stakeholders and external service providers to support a growing business.

Other Details

This role will be fully on-site with easy access to public transport.

Interested applicants
Please click Apply Now to submit your updated resume.
Only shortlisted candidates will be contacted for an interview.

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