HR & Admin Executive - #1165139

Role Purpose

The HR & Admin Executive is the operational backbone of Jusclean's people administration and back-office processes. This role exists to eliminate the administrative bottleneck currently constraining the Director and Operations team — covering the full employee lifecycle, MOM compliance, Xero-based finance administration, and day-to-day office management. Reliability and accuracy in back-office execution are the primary success criteria.

Key Responsibilities

• Process employment contracts, offer letters, and probation confirmation letters

• Maintain accurate employee records (physical and digital) — personal particulars, pass details, emergency contacts, leave balances

• Track and record MC submissions, annual leave, and no-pay leave against attendance data

• Prepare payroll input data (hours, deductions, allowances) for handoff to Accounts; does not run payroll independently

• Manage onboarding administration — new joiner checklists, access provisioning, uniform issuance records

• Manage offboarding administration — pass cancellation, final pay computation handoff, clearance checklists

• Maintain MOM-compliant HR documentation at all times; flag non-compliance risks proactively

• Issue purchase orders in Xero upon receipt of approved requisitions

• Scan and upload supplier invoices and delivery orders into Xero for Accounts processing

• Maintain organised physical and digital filing of all financial documents — invoices, POs, delivery orders, contracts

• Liaise with suppliers on order confirmations and delivery scheduling; does not approve spend independently

• Support month-end document consolidation as directed by Accounts

• Manage office supplies inventory and replenishment

• Handle incoming and outgoing correspondence — mail, courier, filing

• Maintain digital and physical document management systems; enforce consistent filing standards across the team

• Support the Director and Operations team on ad hoc administrative tasks as required