Project Admin / Assistant - #1163857

Job Description

• Liaise with clients and Building Management (BM) to handle all access applications.

• Prepare and submit BM documents, including PTW, SWP, WAH, MOS, RA, and others.

• Track the status of project applications and follow up as needed.

• Maintain accurate project documentation, ensuring all submissions comply with project specifications and client requirements.

• Collaborate with the Sales & Marketing Department to prepare quotations.

• Prepare delivery orders, progress claims, and invoices, verifying details with clients.

• Monitor clients’ payment statuses and finalize accounts for completed projects.

• Maintain and organize corporate documents, contracts, and compliance records related to equipment and operations.

• Manage and keep accurate records of company assets in the internal system.

• Perform any ad hoc tasks assigned by supervisors.

Requirements

• Diploma in Mechanical Engineering, Electrical Engineering, Building, Building Management, or Building Service Engineering.

• Experience in electrical, building cooling system and fire protection work for commercial projects is a plus.

• 1-2 years of relevant experience in the local construction industry.

• Strong organizational and time management skills, with the ability to multitask and prioritize.

• Excellent communication and interpersonal skills for liaising with clients, BM, and team members.

• Ability to work both collaboratively in a team and independently.

• Familiarity with industry regulations, standards, and best practices.

• Proficiency in Microsoft Office, Excel, and Outlook.

• Ability to multitask and prioritize tasks effectively.