OFFICE AND SAFETY ADMINISTRATOR - #1132698

Key Responsibilities:

Office Safety & Compliance

·       Implement and monitor Workplace Safety & Health policies in alignment with MOM regulations, conducting regular risk assessments, safety audits, and training sessions.

·       Maintain records of safety checks and incident reports.

·       Ensure safety equipment and signage are up to date and compliant with local regulations.

Office Administration & Support

·       Manage office supplies

·       Provide general administrative support

·       Organize and coordinate internal events and activities

·       Maintain cleanliness and functionality of the office space in coordination with service providers.

Vendor Management

·       Liaise with office service vendors (e.g., cleaners, maintenance, air con, electricity, pantry suppliers, hotels, medical & health coverage etc) for timely delivery and service quality.

·       Review and process vendor invoices and contracts.

·       Maintain a vendor contact list

IT & Equipment Coordination

·       Provide basic IT support such as setting up workstations, telephone, and assisting with hardware needs.

·       Coordinate with internal helpdesk team & external IT support vendors when necessary.

·       Maintain inventory of IT assets and equipment.

Travel & Logistics Support

·       Assist in booking travel arrangements such as flights, accommodation, and transportation when require.

·       Support visa and travel document applications where necessary.

Requirements:

·       Diploma in Business Administration, Office Management, Workplace Safety & Health, Computer and Science or related field.

·       Strong organizational and multitasking skills.

·       Good interpersonal and communication skills.

·       Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).

·       Interest in office operations, safety practices, and administrative work.

·       Team player with a positive attitude and willingness to learn.