Assistant Manager, Administration & HR - #1132440

Administration

• Oversee and handle daily administrative operations of the school, including procurement, logistics and vendor coordination.

• Oversee the accurate entry, maintenance, and periodic review of student data across school systems, ensuring data integrity, confidentiality, and compliance with school policies.

• Serve as the school’s Data Protection Officer (DPO) to ensure compliance with the Personal Data Protection Act (PDPA) and group administration policies.

• Provide administrative and logistical support for school events, school programmes and VIP visits. 

• Work with relevant internal departments for administrative matters concerning the students (eg. school fees, donation in kind and uniform and transport). 

• Assist with internal and external audits by preparing required documentation and ensuring compliance

• Work on the annual department budget and keep track of various funding and advise Management accordingly for decision making.

• Liaise with insurance broker on matters relating to insurance coverage for students and facilities.

• Serve as a point of contact for parents and external agencies regarding administrative and student matters, coordinating responses and disseminating accurate and up-to-date school information as required.

• Manage school contracts and liaise directly with key vendors (e.g. canteen, bus, textbook, uniform suppliers).

• Provide secretariat support to School Leaders, including scheduling and minute-taking for meetings

• Perform other duties as assigned by School Leaders

 HR

• Assist the HR Manager with recruitment. This includes advertising, short-listing and arranging for interviews for suitable candidates and thereafter manage the entire onboarding process for new employees.

• Assist the HR Manager to facilitate offboarding process including exit interviews, clearance, and access termination

• Assist with HR Administration (including training administration, ordering of name tags and/or name cards etc.)

• Attend to HR related queries.

Job Holder Requirements and Attributes 

• Degree or Diploma in Human Resource Management, Business Administration, or related discipline

• Minimum 3 years of hands-on experience in administration

• Good command of English (e.g. both oral and written)

• Familiarity with PDPA requirements and experience as a DPO (preferred but not mandatory)

• Comfortable with detailed, hands-on administrative work and multitasking across functions

• Proficient in Microsoft Office

• Strong interpersonal, communication, and time management skills

• High level of integrity, confidentiality, and attention to detail

We regret that only shortlisted candidates will be notified.