Tender & Contract Executive - #1132330

Responsibilities

• Assist in the preparation, issuance, and evaluation of RFQs, RFPs, and tender documents.

• Conduct cost analyses and pricing evaluations.

• Coordinate with internal users to gather procurement requirements and specifications.

• Execute tender submissions with complete and timely documentation.

• Prepare and manage goods and services contracts.

• Maintain and track records on contract expiry dates, renewals, insurances, warranties, and key performance indicators.

• Ensure tender and procurement processes comply with internal policies and approval requirements.

• Support the full tendering process, including document review, bid planning, proposal development, and submission.

• Coordinate with internal stakeholders (operations, M&E, cleaning, security, landscape, procurement, HR, finance) to collect necessary inputs for tender submissions.

• Prepare tender documentation, project write-ups, method statements, organization charts, and supporting materials.

• Ensure strict adherence to tender requirements, formats, and submission timelines.

• Assist in drafting, formatting, and proofreading proposal documents to ensure clarity, accuracy, and compliance.

Requirements

• Minimum Bachelor’s degree in Quantity Surveying, Facilities Management, Marketing, or a related field.

• 3 years of relevant experience, ideally in IFM/FM contracts, tendering, and contract administration.

• Confident in presenting and engaging with stakeholders.

• Strong written communication skills.

• Proficiency in MS Office applications, including Word, Excel, and PowerPoint.