Sales Support Executive - #1130809

Description:

Reporting to the Director of Sales, you will provide comprehensive administrative support, plan and coordinate special projects for the Sales Department.

Duties and Responsibilities:

 ·     Assist with presentation decks, production reports or any relevant reports for Director(s).

·     Vetting of contracts and verification of sales and agencies’ commissions.

·     Managing executive's calendars, scheduling appointments, coordinating meetings.

·     Minutes taking during meetings and follow up on action items.

·     Submitting conference/business trips application for approval, manage travel plans i.e. flight/hotel/transfers/visa arrangements and conference registration.

·     Prepare conference/travel files and itinerary.

·     Complete submission claims for overseas travel and any corporate expenses.

·     Answers phone calls, takes accurate messages and transfers telephone calls to the appropriate person in an efficient manner.

·     Update new agent information into Opera.

·     Assist the Corporate /MICE team on proposals, contracts and its related duties.

·     To ensure all correspondences are effectively copied to relevant departments such as Group Resumes to be sent prior to group arrival, and trace dates are effectively followed up.

·     Create duty roster for administrative staff and sales managers.

·     Sourcing of corporate gifts and monitoring of in/out of stocks.

·     Ordering of office supplies.

·     Raise invoices in SAP.

·     Raise complimentary forms for rooms / F&B.

·     Support on on-boarding and off-boarding of employees.

·     Co-ordinate on the bookings of the Sales meeting room.

·     Performs other related duties as assigned.

 Requirements:

• Diploma in any discipline.

• Minimum 1 year of experience in a similar role, preferably in hospitality, services, or travel-related industries.

• Excellent communication and interpersonal skills to effectively liaise with internal teams, clients, and partners.

• Strong organizational skills with the ability to prioritize tasks, manage multiple responsibilities, and meet deadlines in a fast-paced environment.

• Proactive, accountable, and results-oriented, with a focus on supporting the sales team to achieve business targets.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint)

What We Offer?

• A vibrant and inclusive work environment within Singapore’s first “Garden-in-a-Hotel.”

• Opportunities for career growth and development within Pan Pacific Hotels Group.

• Employee wellness and sustainability-focused initiatives.

• Associate discount when dining at any F&B outlets within the Pan Pacific Hotels Group.

• Associate Hotel room rate within the Pan Pacific Hotels Group