Sales Coordinator - #1128888

 Location: Tai Seng
Working hours: 08:30 to 17:30 (Monday to Friday)
Salary: up to $3,300 (depending on experience)

Job Description:

• Handle all administrative including quotation, PO, and delivery tracking

• Upload and maintain data on customer portal systems e.g. inventory control system

• Support internal processes e.g., prepare documents, track findings, etc.

• Maintain records and filing of project or order-related information

• Shipment coordination including creating and tracking Delivery Orders and Invoices in our internal system

• Monitor shipment status with logistics team and forwarders

• Proactive coordination with Japan HQ for orders

• "Forecast - Quotation - PO - Machine spec - Doc2 (Purchase spec)" discrepancy matching,

• Follow up on the customer's PO

• Follow up on actions required from meetings

• DPR issuance -> follow up -> PO -> shipment arrangement

Responsibilities:

• Ensure accuracy and timeliness of all data uploaded to the customer portal

• Monitor shipment and invoice status to support smooth transaction flow

• Liaise with internal departments (sales, logistics, accounting) to meet customer requirements

• Maintain confidentiality and professionalism when handling customer information

• Provide administrative support during customer visits or reviews

• Escalate any delay or abnormal situation to the sales team promptly

Job Requirements:

• Proficient in Microsoft Word, Excel, and PowerPoint

• Comfortable with learning and using customer online portals/vendor systems

• Basic understanding of internal audit control and documentation procedures

• Strong attention to detail and accuracy

• Proactive team player with a problem-solving attitude

We regret that only shortlisted candidates will be notified. Other applications will be updated in our database for future job opportunities.

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Thank you for your kind understanding and cooperation.

Pasona Singapore Pte Ltd

EA License No:90C4069

(Lau Rui Lin, Charlene, EA Registration No: R22105303)