Executive Assistant to Managing Director | Tai Seng | Up $6K per month - #1123767

We’re looking for a sharp, adaptable, and highly organized Executive Assistant to support a Managing Director. This is a pivotal role for someone who thrives on keeping things running seamlessly — managing schedules, anticipating needs, and bringing structure to a dynamic work environment.

You’ll be the right hand to the Managing Director, ensuring everything behind the scenes is coordinated to perfection — from diary management and meetings to business travel and events.

What You’ll Do

• Be the anchor of daily operations: manage the MD’s calendar, schedule internal and external meetings, and ensure all commitments run smoothly.

• Own the details: prepare documents, presentations, and agendas with accuracy and professionalism.

• Plan and execute seamlessly: organise team meetings, track follow-up actions, and ensure deliverables are met on time.

• Handle travel logistics: coordinate business travel — flights, accommodation, and transportation — with efficiency and foresight.

• Drive communication excellence: coordinate and prepare materials for meetings and presentations with clarity and precision.

• Support events and projects: assist with internal and offsite events, attend offsite meetings, take minutes, and follow through on action items.

• Be the trusted partner: manage confidential information and provide ad-hoc personal support when needed.

What You Bring

• At least 5 years of experience as a Personal Assistant, Secretary, or Executive Assistant supporting senior management.

• Quick thinking and adaptability — able to manage shifting priorities with composure and confidence.

• Exceptional organisational skills with a strong eye for detail and a proactive approach to problem-solving.

• Excellent communication skills, both written and verbal, to liaise effectively across all levels.

• Tech-savvy and proficient in Microsoft Office Suite and productivity tools.

• Adept at planning and managing complex schedules and booking business travel with precision.

• Professional discretion when handling sensitive information.

How to Apply

Send your updated CV to [email protected] with:

• Your expected salary

• Last drawn package

• Notice period / earliest start date

Only shortlisted candidates will be contacted.

Ho Yu Qing Deborah (R1104551)
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