Senior Executive, Admin - Research Office (University) - #1122760

Senior Executive (6-Month Contract, Renewable)

About the Role
A leading institution is seeking a resourceful and analytical Senior Executive to provide comprehensive support in procurement, fund monitoring, and financial operations. The role involves managing administrative processes, enhancing efficiency through digital tools, and ensuring compliance across financial and procurement activities.

Contract Duration: 6 months (with possible 6-month extension)
Salary Range: Up to SGD 4,500 per month

Key Responsibilities

Procurement & Finance Administration

• Manage end-to-end procurement processes including purchase requisitions, compliance checks, and vendor coordination

• Support invoice processing, payment tracking, and financial reporting

• Monitor and reconcile fund utilisation across research grants and operational budgets

• Liaise with Finance, Procurement, and external vendors to ensure timely and accurate transactions

Fund Monitoring & Budget Tracking

• Develop and maintain budget tracking tools using Excel and Power BI

• Prepare regular financial reports and dashboards for stakeholders

• Identify budget variances, recommend corrective actions, and ensure audit compliance

Business Travel & Claims Processing

• Coordinate overseas business travel approval workflows and documentation

• Verify and process travel claims in accordance with policy and procedures

• Provide guidance to staff and faculty on travel and claims processes

Digitalisation & Workflow Improvement

• Design and implement workflow automation using Power Automate or similar tools

• Develop interactive dashboards in Power BI for procurement, claims, and fund tracking

• Drive digital transformation initiatives and train colleagues on digital tools and best practices

Requirements

Qualifications & Experience

• Bachelor’s degree in a relevant discipline

• Prior experience in administration, finance, or procurement within a tertiary education or research environment preferred

• Strong analytical, communication, and stakeholder management skills

• Proven ability to manage multiple projects and deadlines effectively

• Experience in budget management, project coordination, and data reporting advantageous

• Exposure to automation tools or data analytics platforms preferred

Technical Skills

• Proficient in Microsoft Excel (PivotTables, VLOOKUP, Power Pivot, Macros)

• Working knowledge of Power BI (data visualization, dashboard creation)

• Experience with Power Automate or other workflow automation tools

• Familiarity with ERP or finance systems such as SAP, Ariba, Workday, or RISE is an advantage

Soft Skills

• Meticulous attention to detail and accuracy

• Strong communication and problem-solving abilities

• Able to work collaboratively in a diverse and fast-paced environment

• Continuous improvement mindset with initiative to enhance processes

What’s Offered

• Competitive salary commensurate with experience

• Opportunity to contribute to digital transformation and operational excellence in a leading academic environment

• Exposure to cross-functional collaboration in finance and research administration
  

Interested Applicants, please send in your resume by applying below.

We regret to inform that only shortlisted applicants will be notified.

Mandy Tay R1654634
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