Administration Executive (Leasing) - #1115611

Position Overview:

The Administrative Executive (Leasing) provides essential support to the leasing Department by handling documentation, scheduling, customer communications, and general administrative tasks. This role ensures the smooth operation of leasing activities and maintains accurate records, enabling the team to focus on tenant acquisition and property management.

Key Responsibilities:

• Prepare and manage lease agreements, addendums, and related documentation, while maintaining accurate records of leasing transactions, tenant files, and property details.

• Schedule property viewings, meetings, and follow-up appointments with prospective and existing tenants.

• Coordinate with property managers, maintenance, and leasing agents to ensure availability and readiness of properties.

• Process tenant applications, including collecting and verifying required documents and conducting initial screening.

• Respond promptly to inquiries via phone, email, or in person, providing excellent customer service.

• Assist in marketing activities such as updating online listings, promotional materials, and social media posts.

• Handle deposits, rent payments, and other financial transactions as directed.

• Support the preparation of reports on leasing activities, occupancy status, and other key metrics.

• Ensure compliance with company policies and legal requirements related to leasing documentation.

Qualifications:

• Diploma/Degree in Business Admin, Hospitality, Real Estate, or related field.

• Prior experience in administration, leasing, or hospitality is advantageous

• Organized, detail-oriented, and able to multitask

• Good communication and teamwork skills

• Proficiency in MS Office; familiarity with social media platforms is a plus.

• Professional, proactive, and customer-focused