Project Admin - #1115459

Documentation and Reporting:

• Maintain and manage all project documentation, including project plans, status reports, risk logs, and change requests.

• Prepare and distribute meeting agendas, take detailed minutes, and track action items.

• Assist in the creation of presentations and reports for project stakeholders and senior management.

• Ensure all project files are organized and accessible in a central repository

Coordination and Scheduling:

• Schedule and coordinate project meetings, workshops, and calls, including booking rooms/virtual conference links and managing invitations.

• Act as a central point of contact for project-related queries from internal team members and external stakeholders.

• Assist with the onboarding of new project team members.

Submissions and Compliance:

• Assist in the preparation and submission of project materials, such as drawings, technical data sheets, and samples, for client or consultant approval.

• Gather, verify, and submit all required information for project workers, including personal details, work permits, and safety certifications for site access and regulatory compliance (e.g., MOM requirements).

• Maintain an accurate and up-to-date database of worker information and material submission statuses.

Tracking and Monitoring:

• Track project timelines, milestones, and deliverables using project management software (e.g., Jira, Asana, MS Project, Trello).

• Assist the Project Manager in monitoring project progress against the plan and budget.

• Follow up with team members on the status of their assigned tasks to ensure deadlines are met.

Administrative Support:

• Assist in tracking project expenses, processing invoices, and preparing budget-related documentation.

• Manage resource allocation, such as booking equipment or software licenses for the team.

• Provide general administrative support to the project team as required.