Office Administrator - #1114866

About The Company

Global Precious Metals (“GPM”) is a niche player in the wealth management industry. The company services high net worth clients who want to allocate part of their portfolio to alternative assets, including physical precious metals (gold, silver, platinum and palladium), as ‘wealth insurance’. GPM has a diverse global clientele ranging from high net worth individuals, family offices, investment funds and precious metals trading companies. The company also provides fully insured custody of physical precious metals in high security vaults around the world.

Who We Are Looking For

We are looking for a dependable, organised, and people-friendly individual to manage the day-to-day running of our office. This is a hybrid role that combines front desk reception and office operations. As part of a fast-growing business, lean-structured and dynamic team, the successful candidate will be required to collaborate with different work groups and departments in order to ensure smooth operations of the office.

Core Responsibilities

• Manage the reception desk – greet visitors, answer calls, handle general enquiries

• Manage office equipments, stationery, and pantry supplies, and coordinate procurement and maintenance requests

• Maintain a clean, organised, and welcoming office environment

• Receive, sort, and distribute incoming mails and packages on a daily basis

• Book meeting room and confirm appointments 

• Liaise with service providers, vendors, and building management

• Provide general administrative support to CEO e.g. preparing expense claims and coordinating meetings

• Perform ad-hoc duties as assigned
  

Requirements

Qualifications and experience:

• Minimum 2 years of experience in front desk, office management or administrative role

• Minimum diploma holder

Skills and expertise:

• Excellent verbal and written communication skills in English

• Proficiency in MS Office tools

• High level of reliability, professionalism and respect for confidentiality

• Ability to multitask and manage time effectively

• Extreme attention to detail