Project Services Coordinator - #1114695

NEP Group Inc. is seeking a driven and communicative professional with strong organizational skills and a solutions-oriented mindset. As part of a global leader delivering the world’s biggest televised events, this role requires someone who can see the big picture while also diving into the granular details when needed. The Project Services Coordinator serves as a key link across sales, engineering, logistics, procurement, and equipment allocation, ensuring that decision-makers have the right context and understanding of departmental nuances to make informed choices. While much of the role is focused on coordination and support, the ability to make timely decisions when required is essential. Operating across multiple time zones and collaborating with NEP offices worldwide, this role demands adaptability, clear communication, and a proactive approach to global teamwork.

Essential Duties & Responsibilities:

Outdoor Broadcasting Truck and Flypack scheduling

• Support the scheduling of Flypacks and Outside Broadcasting (OB) facilities in collaboration with the Project Director and Sales team.

• Gather input from engineering as well as logistics, procurement, and equipment allocation teams to provide accurate information for decision-making.

• Ensure all scheduling considerations—technical, logistical, and operational—are clearly communicated to stakeholders.

• Maintain and update schedules on relevant platforms so all departments remain aligned and informed.

• Flag potential conflicts early, and where appropriate, make or recommend decisions to keep projects on track.

Cross-Departmental Collaboration

• Work closely with the sales team to provide utilization data and scheduling input that supports revenue opportunities.

• Coordinate with logistics, procurement, and equipment allocation teams to address timelines, equipment movements, and potential shortages—supporting these departments when issues or conflicts arise.

• Support in-house engineering by communicating scheduling requirements and highlighting any technical considerations raised.

• Assist the finance team by supplying accurate information to support forecasting and reporting needs.

• Collaborate with colleagues across multiple NEP offices and time zones to ensure smooth delivery of global projects.

• Manage project update meetings, including attendee lists, agendas, and follow-up actions.

• Act as a central point of coordination, ensuring all teams remain informed and aligned throughout the project lifecycle.

Position Requirements:

• Strong organizational skills with the ability to manage multiple projects under tight deadlines.

• Self-motivated, able to work independently while escalating issues when necessary.

• Minimum 5 years’ experience in a cross-functional environment managing time-critical services involving equipment delivery.

• At least 2 years’ experience in broadcast television, event project management, and/or event logistics, ideally with exposure to large-scale live events.

• Ability to think strategically at a big-picture level while also narrowing focus to granular departmental details, ensuring leadership understands key nuances.

• Experience working across international teams, time zones, and supporting large-scale, globally televised events.

• Capable of making informed decisions when required to maintain project momentum.

• Willingness to travel to project events and provide onsite support when required. - A fast learner who asks the right questions and adapts quickly to new processes and software.

• Excellent verbal and written communication skills. - Project Management (PMP) certification is preferred.