Receptionist - 1 year contract - #1102756

Job Description:

1. Full reception duties, including receiving and managing Japanese stakeholders and clients　
2. Booking of external Meeting rooms
3. Proactive engagement to elevate the look and feel of the guest area and other areas within the bank.
4. Training of receptionist and tea-ladies in the guest area
5. Establishing a guideline for guest areas and maintaining
6. Sourcing decorations, utensils, etc fit for the bank
7.Reconciliation of Business Card, Rubber Stamp, Itoki File, Newspaper, Copier Paper, BizInSight, Beverage, Bloomberg, Stationery, Toners, Easyscan day viewer, Goodbusiness day finder
8. Reconciliation of Bank forms and envelopes
9. Control of office supplies i.e. Stationery (including printing of calendar and red packet), beverages, Japanese calendar and planner.
10. Billing MHSS for external room/telephone usage/ server racks/ common corridor
11. Hotel corporate rate negotiation and booking
12. Business travel and visa application related administration including travel insurance declaration
13. Any other office administration duties which may be assigned by supervisor from time to time

Job Requirements:

1. At least 3-5 years of relevant experience
2. Professional and positive attitude
3. Good interpersonal and communication skills
4. Must be effectively bilingual in English and Japanese as this role involves handling Japanese clients and stakeholders from the Tokyo head office.

5.Strong ability to multitask or prioritize task