Personal Assistant (Intern) - #1095522

Job Title: Personal Assistant to HR Manager & Office Manager (Construction) - Internship
Company Name: WF2 Engineering Pte Ltd
Work Location: Ecotech @ 1 Sunview Rd
Employment Type: Full-Time
Seniority Level: Junior Intern Level
Salary Range: [e.g. SGD 1,000-1,500 /month]
Industry: Construction / Building / Civil Engineering

Job Highlights:

• Working directly under the managing office director

• Exposure to both HR and office operations within an SME company

• Growth opportunity in an established and expanding company

Job Description:

We seek a dependable and detail-oriented Personal Assistant intern to support the HR and Office Manager in our growing construction firm. This role is ideal for a self-starter with or without experience in HR administration and office coordination, especially in a project-based, fast-paced construction setting. The Manager will guide the intern through the entire process if there is a lack of experience.

Responsibilities:

• Assist with the recruitment process: arranging interviews, scheduling coretrade renewals and tests, and handling onboarding tasks such as booking onboarding and arranging dormitory stay for workers.

• Maintain accurate and up-to-date employee records, certifications (e.g., CSOC, WSQ, Work Permit/Pass), and HR documentation

• Coordinate training for site workers (e.g., safety inductions, toolbox talks, and compliance updates) - Site induction course form preparation

• Prepare HR letters, contracts, and maintain the confidentiality of all personnel files

• Track staff attendance, leave records, and support HR reporting

• Assist in the day-to-day running of the office and support the site admin's needs

• Order and monitor office and site supplies, PPE, and equipment

• Arrange travel bookings, site transport, and meeting schedules for managers

• Liaise with vendors, contractors, and site supervisors for smooth coordination

• Support invoice filing, petty cash tracking, and other admin documentation

Requirements:

• No minimum 2 years of relevant experience in admin or HR roles; construction background preferred

• Strong organizational and communication skills

• Proficient in Microsoft Office (Word, Excel, Outlook); knowledge of HR or construction software is an advantage, but not needed, as guidance will be provided otherwise

• Able to manage multiple tasks and work independently under minimal supervision

• High level of discretion and professionalism when handling confidential information

• Singaporean/PR preferred (due to MOM regulations for local hiring), but not a deal breaker

Education:

• Minimum: GCE 'O' Level / Higher NITEC / Diploma in Business Admin, HR, or equivalent

• HR/WSQ certifications or related training will be an advantage

What We Offer:

• Career development in the construction sector

• Friendly, close-knit team environment

• Training and growth opportunities

• 5.5-day work week (Mon–Sat, half-day) or 5-day option depending on workload

Apply Now:

Click Apply Now or send your resume to [email protected]. Only shortlisted candidates will be contacted.