VIPC Operations and Logistics Coordinator - #1173691

Scope of Work

• Coordinate with VIPC personnel on flight arrivals and departures, including monitoring flight schedules and communicating changes to relevant parties.
• Facilitate timely communication and coordination among PHS, Liaison Officers (LOs), diplomatic missions, VIPC personnel and other relevant stakeholders.
• Assist with logistical arrangements for the arrival and departure of foreign delegations, including coordination of transport and other operational requirements.
• Maintain and update arrival/departure schedules, movement trackers and other operational records.
• Follow up on operational matters, resolve routine coordination issues and escalate urgent matters to the relevant officers.
• Provide on-site administrative and logistical support, including other ad hoc duties as required.
• Support operational preparations and readiness checks at VIPC ahead of major ASEAN meetings, including coordination of facilities, equipment and other logistical requirements.
• Undertake any other duties and responsibilities as delegated by reporting officer.

Requirements

• Minimum A-Level/Diploma Holder
• Strong organisational, communication and interpersonal skills, with the ability to coordinate effectively with multiple stakeholders.
• Meticulous, reliable and responsive, with good attention to detail.
• Able to work independently, multitask and remain composed in a fast-paced operational environment.
• Proficient in Microsoft Office applications, particularly Excel and Outlook.
• Able to handle sensitive information with discretion.
• Prior experience in operations coordination, logistics, airport operations or event support would be advantageous.
• Willing and able to work irregular hours, including early mornings, late nights, weekends and public holidays, depending on flight schedules and operational requirements.
• Able to accommodate periods of intensive operational activity, particularly during major ASEAN meetings in January, May, July and November 2027.
• Willing and able to be stationed on-site at VIPC, Changi Airport, and to respond promptly to changes in schedules and operational requirements.
• Able to work in a dynamic operational environment where working hours and duties may change at short notice.

Working Hours

• 0830 – 1800hrs (Monday to Thursday), 0830 – 1730hrs (Friday), with 1 hour lunch break

Employment Duration

• Able to commit until December 2027 (1-year contract).

Work Location: Primarily VIP Complex (VIPC), ChangiAirport, with deployment to HQ (Sherwood Road) or other locations as required

EA License No.: 96C4864

Reg No.: R25128798 HUANG QIMENG