Dharma Operations Coordinator - #1172566

Position Summary

This hands-on operations role supports Dharma ceremonies, prayer assemblies, religious events, and daily operations. Responsibilities include venue and altar setup, inventory and asset management, procurement, volunteer coordination, facility upkeep, and administrative support. The role helps ensure the smooth running of ceremonies and activities while maintaining a clean, safe, orderly, and respectful environment.

Key Responsibilities

Dharma Ceremonies & Ritual Support

• Responsible for the setup and dismantling of venues for Dharma assemblies, Buddhist ceremonies, and related Buddhist activities, including altar arrangements, preparation of offerings, ritual items, equipment, and all necessary ceremonial and operational materials.
• Provide on-site support to ensure ceremonies and events run smoothly.
• Prepare, handle, transport, and store ritual items and ceremonial materials safely.
• Maintain cleanliness, safety, orderliness, and a respectful atmosphere during ceremonies and activities.

Inventory, Asset & Procurement Management

• Manage, maintain, and safeguard ceremonial items, ritual equipment, offerings, and operational supplies, ensuring they are properly stored, maintained, and available for use.
• Conduct regular stock checks and maintain accurate inventory and asset records.
• Monitor stock levels and coordinate procurement and replenishment.

Administration & Budget Support

• Assist in budget tracking, procurement documentation, inventory records, and general administrative support.
• Maintain operational records, reports, schedules, and related documents.
• Provide administrative and coordination support to the department.

Volunteer & Cross-Department Coordination

• Coordinate and guide volunteers during Dharma ceremonies, events, and operational activities.
• Build positive relationships with volunteers, devotees, and stakeholders.
• Coordinate with internal departments, volunteers, and external vendors to support the smooth execution of Dharma ceremonies, events, and operational activities.

o Facilities (venue access, opening/closing arrangements, safety matters)

o AV Team (audio-visual systems and live streaming support)

o Florist (flower and decoration requirements)

o Kitchen (food offerings and event catering arrangements)

o Dharma Education (banners, publicity materials, and event collaterals)

Facility Upkeep & Operations Support

• Ensure the cleanliness, safety, and upkeep of shrine halls, ceremony venues, storage areas, and surrounding premises.
• Perform routine housekeeping, cleanliness upkeep, and basic maintenance duties.
• Coordinate volunteers to support maintenance and operational needs when required.
• Report maintenance issues, safety hazards, and operational concerns, and follow up on corrective actions.
• Carry out other duties assigned by Management.

• Minimum GCE 'O' Level, NITEC, Higher NITEC, Diploma, or equivalent qualification.
• Relevant experience in operations, event coordination, facilities management, inventory management, administration, logistics, or related functions is preferred but not mandatory.
• Good organizational, coordination, and administrative skills.
• Responsible, resourceful, and able to manage multiple tasks effectively.
• Able to perform operational duties involving prolonged standing, venue setup and teardown, equipment handling, and movement of supplies.
• Able to work independently as well as in a team.
• Good communication and interpersonal skills.
• Ability to communicate effectively in English and Chinese, as the role regularly interacts with English and Chinese speaking colleagues, volunteers, devotees, and members of the public.
• Basic computer proficiency, including Microsoft Office applications.
• Willing to work on weekends, public holidays, and outside normal working hours.
• Comfortable working in a Buddhist religious environment and supporting Buddhist-related ceremonies, events, and operational activities.

Added Advantage

• Experience working in a temple, religious organization, charity, non-profit, community, hospitality, or event operations environment.
• Knowledge of Buddhist ceremonies, rituals, offerings, and event operations.
• Experience in volunteer management, engagement, or coordination.
• Experience in inventory control, asset management, procurement, or facilities maintenance.