HR & Admin Manager - #1171140

Human Resources

• Manage the company's day to day human resources activities.

• Oversee the employee lifecycle from recruitment and onboarding through to resignation and offboarding.

• Prepare employment contracts, HR letters and other employee documentation.

• Maintain accurate and confidential employee records.

• Manage employee leave, attendance and other HR records.

• Provide HR support and guidance to management and employees on employment related matters.

• Assist management with employee relations and disciplinary matters.

• Coordinate probation reviews, confirmation of employment and performance reviews.

• Review HR procedures and recommend improvements where appropriate.

• Maintain and update HR policies and employee guidelines when required.

Recruitment and Manpower Planning

• Manage recruitment activities for the company's operational and administrative positions.

• Prepare and publish job advertisements on relevant recruitment platforms.

• Source and screen candidates and conduct interviews.

• Coordinate interviews and selection processes with management.

• Prepare employment documentation for successful candidates.

• Coordinate the onboarding process for new employees.

• Monitor staffing requirements and assist management with manpower planning.

• Liaise with recruitment agencies and other recruitment partners when required.

Work Pass Administration

• Manage work pass applications, renewals, transfers and cancellations through the relevant Ministry of Manpower systems.

• Monitor work pass validity and ensure that applications and renewals are submitted within the required timelines.

• Maintain proper records and documentation relating to foreign employees.

• Assist management with work pass related matters and requirements.

• Keep updated on relevant changes to Singapore work pass requirements and employment regulations.

Payroll and Statutory Administration

• Coordinate monthly payroll preparation and administration.

• Review employee salary, allowances, deductions, overtime and leave information before payroll processing.

• Coordinate CPF related matters and other applicable statutory requirements.

• Maintain accurate payroll and employee compensation records.

• Liaise with external payroll providers, accountants and other service providers when required.

• Assist with employment related reporting and administrative requirements.

HR Compliance

• Ensure that HR processes are carried out in accordance with applicable Singapore employment requirements.

• Maintain appropriate employment records and documentation.

• Keep updated on changes to relevant employment legislation and regulations.

• Ensure employment contracts and HR documentation are properly maintained.

• Support management in implementing appropriate HR policies and procedures.

• Handle employee information with a high level of confidentiality.

Administration

• Oversee general HR and administrative activities.

• Maintain organised HR and administrative filing systems.

• Coordinate with external vendors and service providers.

• Manage company and employee documentation.

• Assist management with administrative and operational projects.

• Support the business with other HR and administrative matters as required.

Requirements

• Bachelor's Degree in Human Resources, Business Administration, Management or a related discipline.

• At least 5 years of relevant experience in human resources and administration, preferably with experience in a managerial or supervisory position.

• Good knowledge of Singapore human resources practices and employment requirements.

• Experience managing recruitment and employee lifecycle processes.

• Experience handling Singapore work pass applications and related MOM processes.

• Knowledge of payroll and CPF administration.

• Experience in employee relations and performance management.

• Strong organisational and communication skills.

• Good attention to detail and ability to manage confidential information.

• Able to work independently and manage multiple responsibilities in a fast paced business environment.

• Proficiency in Microsoft Office or Google Workspace.

• Experience in the food and beverage, hospitality, retail or SME environment will be an advantage.