Receptionist cum Admin - MOE Secondary School (Job Reference: ASRAEA-2026-08-001) - #1169084

About the Role

We are seeking a proactive and organised Receptionist cum Admin to support the daily administrative operations of an MOE Secondary School near Pasir Ris MRT. You will work closely with the Vice Principal, Administration Managers/Executives and School Leaders to ensure smooth school operations.

Key Responsibilities

1. Communications Support:

• Answering and patching phone calls at the front counter in school General Office

• Ensuring timely and professional responses to all inquiries

• Manage and route school mail timely and accurately

2. Visitor Management:

• Attend to walk-in customers (parents, students, teachers and delivery personnel etc)

3. Administrative Support:

• Assist in day-to-day operations of general office duties including mailroom support and distribution

• Simple data record of received items, lost & found items, loan of uniform etc

• Filing, laminating of documents, coordinating courier services, and maintaining databases and records

• Maintain, support, and manage the collection of certificates and documents by students, alumni, and staff.

• Ongoing managing, updating, supporting, and maintenance of SAT intranet portal

4. Office Presentation:

• Ensure the counter area, conference room, visitor’s room & sick bay is clean, tidy, presentable, waste disposed of and stocked with necessary supplies required for both staffs and visitors

5. Customer Service:

• Serve as the first and primary point of contact for all visitors to the counter, addressing their needs and resolving issues as they arise in a calm and efficient manner.

6. Functional Tasks:

• Serve as school’s designated goods receipt officer

• Help coordinate, arrange, schedule all ad-hoc bus booking services for the entire school when the need arises.

• Manage and collect monthly utilities meter reading from canteen operators.

• Help coordinate, schedule, deconflict and manage appointments, calendar, and room scheduling to ensure smooth operations and utilization

• Ensure inventory accuracy, serviceability, availability at all times.

7. First-Aid Support

• Basic First Aid Support, management, and triage when case arises at front counter.

• Facilitate and manage parent & paramedics (when ambulance is required) calling & communications.

• Ensure that all necessary precautions and paperwork are done and endorsed before releasing students from school.

8. Other Tasks:

• Support and handle any ad-hoc duties & tasks assigned by School Leaders, Administration Manager, and Operations Manager when needed.

Qualification

● Minimally ‘N’ Level with passes in both English and Mathematics.

● Preferably ‘O’ Levels / Higher Nitec / or its equivalent.

Experience

● Candidates with relevant administrative experience are encouraged to apply. Prior experience in an MOE school will be an advantage.

Skills

:

❖ Administrative & office management skills

❖ Effective communications and interpersonal skills

❖ Computer & devices proficiency skills

❖ Customer service skills

❖ Mailroom support and distribution skills

❖ Organizational skills

❖ Time management skills

❖ Housekeeping & operations skills

Candidate Profile

❖ Ability to handle and support basic first-aid

❖ Ability to handle diverse individuals calmly and tactfully

❖ Confident in handling and dealing with any walk-in visitors

❖ Ability to react quickly, and think outside of box

❖ Patient, caring, and cheerful disposition.

Employment Details

Contract Period: From 01 Jan 2027 to 31 Dec 2027

Location: Near Pasir Ris MRT

● Mondays to Fridays: 9:15am to 6:15pm, inclusive of 1-hour lunch break

● Service not required on Saturdays, Sundays and gazetted public holidays.

Why Join Us?

• Meaningful opportunity to support an MOE Secondary School.

• Professional and collaborative working environment.

• Opportunities for professional development and career growth.

Only shortlisted candidates will be notified. We thank all applicants for their interest.