Admin Executive (HR & Operations) - #1168876

About the role

The Admin Executive (HR & Operations) is the administrative backbone of Jusclean's back-office operations. This role exists to eliminate the administrative bottleneck currently constraining the Director and Operations team — covering employee administration, MOM work pass submissions, Xero-based finance administration, and day-to-day office management. Reliability and accuracy in back-office execution are the primary success criteria.

Key responsibilities

• Process employment contracts, offer letters, and probation confirmation letters

• Maintain accurate employee records (physical and digital) — personal particulars, pass details, emergency contacts, leave balances

• Track and record MC submissions, annual leave, and no-pay leave against Connecteam attendance data

• Prepare and issue payslips to employees on a timely basis

• Prepare payroll input data (hours, deductions, allowances) for handoff to Accounts

• Manage onboarding and offboarding administration — new joiner checklists, access provisioning, uniform issuance records, pass cancellation, final pay computation handoff, clearance checklists

• Issue purchase orders in Xero upon receipt of approved requisitions

• Scan and upload supplier invoices and delivery orders into Xero for Accounts processing

• Manage office supplies inventory and replenishment

About you

• Minimum 2 years of admin or operations support experience in a Singapore SME or service industry context

• Working knowledge of MOM employment regulations

• Proficient in Microsoft Office (Word, Excel); able to produce clean, accurate documents without supervision

• Experience with or ability to learn Xero quickly (PO creation, document upload)

• Strong attention to detail

• Able to manage multiple administrative tracks simultaneously without dropping items

• Good written English for internal documentation and supplier correspondence

• Preferred: Experience in facilities management, cleaning, or building services industry

• Preferred: Mandarin or Malay language ability

About us

Jusclean Services Pte Ltd is a service-based organisation operating in Singapore.