Events Specialist - #1168786

About us

Heilo Pte Ltd is a dynamic and innovative company committed to delivering exceptional experiences through strategic event management and marketing communications. We pride ourselves on creating memorable events that connect brands with their audiences and drive meaningful business outcomes. Our team is passionate about bringing creative visions to life whilst maintaining the highest standards of professionalism and excellence.

About the role

We are seeking an Events Specialist to join our team on a full-time basis at our office in Upper Thomson, Central Region. As an Events Specialist, you will play a crucial role in planning, coordinating and executing a diverse range of corporate events, conferences, product launches and promotional activities. This position is central to our marketing and communications strategy, ensuring that every event we deliver creates lasting impressions and achieves our clients' business objectives. You will work collaboratively with internal teams and external partners to bring innovative event concepts to reality, whilst maintaining meticulous attention to detail and exceptional organisational standards.

What you'll be doing

• Plan and coordinate all aspects of events from initial concept through to post-event evaluation, including site selection, vendor management and budget oversight

• Liaise with clients to understand event objectives, requirements and expectations, providing strategic recommendations to maximise event impact

• Manage event logistics including venue arrangements, catering coordination, audiovisual requirements and on-site setup and breakdown

• Develop detailed event timelines and project plans, ensuring all deliverables are completed on schedule and within budget

• Source and negotiate with external suppliers and vendors, including caterers, decorators, technical support providers and entertainment

• Create and maintain comprehensive event documentation including budgets, checklists, floor plans and contingency plans

• Coordinate with marketing and communications teams to develop event marketing materials and promotional campaigns

• Provide on-site event management and troubleshooting during events to ensure seamless execution

• Gather post-event feedback and prepare detailed event reports with recommendations for continuous improvement

• Support the development and maintenance of event vendor databases and event management systems

What we're looking for

• Proven experience in event management, event coordination or a related role within the events or marketing communications industry

• Strong organisational and project management skills with the ability to manage multiple events simultaneously

• Excellent communication and interpersonal skills, with the ability to liaise effectively with clients, vendors and internal stakeholders

• Attention to detail and a commitment to delivering high-quality outcomes within agreed timelines and budgets

• Proficiency in event management software and Microsoft Office applications

• Problem-solving mindset with the ability to manage challenges and adapt to changing circumstances

• Knowledge of event planning best practices and emerging trends in the events industry

• Ability to work collaboratively within a team environment and independently when required

• Flexibility to work additional hours during event periods as needed

• A creative mindset with enthusiasm for developing innovative event concepts and experiences

What we offer

Heilo Pte Ltd is committed to supporting the wellbeing and professional development of our team members. We offer a competitive remuneration package, career development opportunities and a supportive work environment where your contributions are valued. We provide access to training and development programmes to enhance your event management expertise and industry knowledge. Our team benefits from a collaborative culture that encourages creativity and innovation, and we maintain a healthy work-life balance. We are an inclusive employer and welcome applications from candidates of all backgrounds.

Apply now

If you are a dynamic and organised Events Specialist ready to make an impact, we would love to hear from you. Please submit your resume, a cover letter and any relevant portfolio examples demonstrating your event management experience. Join us and help create extraordinary events that leave lasting impressions.