Property Executive (ECC) - #1168480

Job Description:

ADMINSTRATIVE FUNCTIONS

Prepare all necessary work or purchase orders in the course of his duties to maintain and manage the property and as and when directed by the Condo/Asst Condo Manager.

Prepare and submit maintenance reports to the Condo Manager.

Attend to inquiries, complaints, reports and correspondence relating to the administration of the Corporation, its property and Subsidiary Proprietors.

Evaluate contractors’ performance and to submit evaluation reports to the Condo Manager.

Enforce and administer the service contracts and to act upon the terms and conditions or agreements made under these contracts.

Monitor expiry of licenses, contracts and any other form of documentations, and to advise the CM of such expiry as and when necessary.

Manage and maintain inventory of all equipment and supplies used for the operations of the property.

FINANCIAL FUNCTIONS

Collate and prepare all incoming invoices with supporting work or purchase orders and submit to the CM for their recommendation for payment.

Keep proper records of all work and purchase orders.

MANAGEMENT AND MAINTENANCE FUNCTIONS

Supervise all contracted works.

Implement preventive and corrective maintenance plans.

Plan, organize and execute periodic checks on services as well as contracts.

Execute directions given by CM with regard to the operations of the property.

Any other duties assigned by the CM.

ADMINISTRATIVE ASSISTANT (AA)

Type, file and send all necessary correspondences directed by the Condo Manager/Complex Manager (CM).

Answer all inquiries requests or complaints received through the telephone and to keep proper records of such inquiries, requests or complaints.

Manage the booking of all facilities such as the BBQ pits, Function room, Tennis Court etc.

Set up a proper filing system to ensure proper documentation and administration of the Corporation.

Assist the CM in the management of the petty cash.

Keep proper records of payment made by residents.

Manage and maintain inventory of office stationery.

Manage and arrange for the maintenance of all office equipment.

Arrange all meetings as requested by the CM and to prepare all necessary documents for such meetings.

Any other duties assigned by the CM.

Job Qualifications:

At least 5 years and above MCST Experience in residential or commercial development.

Basic accounting knowledge

Customer orientated

Good Public Relations skills

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We regret that only shortlisted candidates will be notified.

Thank you for applying.