Condo Admin Assistant - #1168206

Accounts Management

1. To record maintenance fee collection and bank in cheques,

2. To record fees collected for facilities booking, lift padding etc,

3. To keep records of deposit collected for renovation, moving etc and process refund,

4. Prepare monthly payment summary for vendors,

5. Liaise with HQ Accounts on all accounting matters relating to the MCST.

Administrative Management

1. Update, maintain and file all MCST documents,

2. Update resident records, including tenancies etc,

3. Assist HQ in updating of strata roll

4. Keep records of application of Access Cards, Remote Controls etc issued.

Community Management

1. Attend to phone, office walk in enquiries from residents, contractors or any relevant agencies,

2. Read, reply and close emails from residents, contractors, relevant agencies etc,

3. To escalate correspondence from residents, contractors, relevant agencies on matters out of the norm to the Condo Manager for further clarification or instructions

4. Reply feedback from condo website, app or any other electronic means employed by the MCST,

5. Prepare and put up notices,

6. Send out announcement via condo apps or any other electronic means employed by the MCST,

7. Update Condo Notice Board,

8. Process request for application of access cards, remote controls, car decals etc,

9. Process request for application of Moving, Renovation etc,

10. Process request for booking of facilities.

Compliance Management

1. Assist Condo Manager to renew licences, certificates etc for the MCST,

2. Assist Condo Manager to prepare agenda for Council Meetings,

3. Assist Condo Manager to prepare for AGM/EOGM.