Events Specialist - #1167566

We are representing our client in seeking the following:

Event Specialist

Responsibilities:

• Own end-to-end event planning and execution for commercial and cross-functional events and meetings, from early planning through post-event reporting.

• Lead event planning and delivery by partnering proactively with Marketing, Sales and other internal stakeholders to define objectives, scope, and success metrics.

• Develop and manage event roadmaps including timelines, workstreams, stakeholder inputs, and contingency plans to ensure on-time delivery.

• Own logistical planning and execution for all event elements, including venue sourcing, catering, transportation, room setup, and audio-visual requirements.

• Drive vendor and supplier engagement, including sourcing, negotiating, and managing contracts/services to secure quality outcomes within budget and in line with company standards.

• Create, manage, and optimize event budgets, forecasting costs, tracking spend, managing approvals as needed, and ensuring adherence to budget targets.

• Ensure event readiness by overseeing planning details, confirming dependencies, and validating that event setup aligns with stakeholder requirements and brand standards.

• Oversee staffing and execution support, including coordinating third-party event staff/agency resources, confirming schedules, and ensuring roles/responsibilities are clear for smooth delivery.

• Provide proactive, structured stakeholder communication through regular updates, status reporting, risk/issue tracking, and escalation as required.

Requirements:

• Proven experience in event coordination/management with demonstrated end-to-end ownership.

• Strong project management skills, including the ability to manage multiple events and stakeholders simultaneously.

• Excellent communication skills

• Demonstrated ability to manage budgets and deliver within financial constraints.

• Ability to work independently, take initiative, and troubleshoot issues in real time during event execution.

• Proficiency in event management and procurement tools (e.g. Coupa) and Microsoft Office Suite (e.g., Excel, PowerPoint, Outlook).

• Bachelor’s degree in hospitality management, marketing, or related field preferred.

• Flexibility to work irregular hours, including evenings and weekends, as required by event schedules.

• Strong attention to detail with a creative mindset for attendee experience and event presentation.

• Experience building relationships with event vendors and providers.

EA Personnel Registration No: R1112468