Community Events Executive | 6 Months | Woodlands | $18/h - #1167498

Key Responsibilities

Community Engagement & Events Support

• Provide administrative and logistical support for outreach, partnership, and engagement events.

• Coordinate event arrangements, including venue bookings, invitations, registrations, attendance tracking, and post-event feedback collection.

• Liaise with internal and external stakeholders to ensure the smooth delivery of programmes and events.

Stakeholder & Donation Administration

• Maintain accurate stakeholder and donation records.

• Process acknowledgements and support the preparation of financial and administrative documentation.

• Ensure records are maintained in accordance with organisational policies and governance requirements.

Youth Engagement Programmes

• Support the planning and implementation of youth engagement activities and initiatives.

• Coordinate programme logistics, scheduling, participant registration, and administrative requirements.

• Assist in stakeholder communications to facilitate successful programme execution.

Procurement & Vendor Coordination

• Support procurement-related administrative processes for events and programmes.

• Source quotations, coordinate with vendors, and maintain procurement documentation.

• Ensure compliance with established procurement policies and procedures.

General Administrative Support

• Prepare reports, presentations, meeting materials, and programme documentation.

• Provide administrative support for cross-functional projects and initiatives.

• Perform other duties as assigned to support organisational objectives.

Requirements

Qualifications & Experience

• Diploma or Degree in any discipline.

• 1–2 years of relevant experience in event coordination, community engagement, programme administration, customer service, or related fields will be an advantage.

Skills & Competencies

• Good written and verbal communication skills.

• Strong organisational skills with attention to detail and accuracy.

• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.

• Able to work effectively both independently and as part of a team.

Preferred

• Familiarity with procurement systems or processes (e.g. GeBIZ, Workday, or similar platforms) will be an advantage.

We regret to inform that only shortlisted candidates will be notified.

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