Associate Executive (Project Tracking & Coordination) 8 months @ Kent Ridge ~ - #1167172

About the role

The Senior Associate Executive provides administrative and project coordination support to the Healthcare Group Facilities Development. The role supports project tracking, documentation management, and operational processes to ensure smooth delivery of infrastructure initiatives within a fast-paced environment.

Key responsibilities

• Maintain and update project trackers and dashboards, ensuring accuracy and timely follow-up on outstanding items.

• Support preparation of periodic reports (weekly/monthly) for project progress and management updates.

• Standardize and manage documentation, including templates, reports, and version control practices.

• Assist in developing and maintaining SOPs, checklists, and PMO documentation for project processes.

• Provide SharePoint and digital filing support to ensure proper organization and accessibility of project information.

• Coordinate project and department-related meetings, including scheduling, logistics, and preparation of materials.

• Prepare meeting agendas, record minutes, and track action items to closure.

• Compile and consolidate project updates for internal reporting and stakeholder communication.

• Process procurement-related transactions including purchase requisitions, reimbursements, and vendor payments.

• Support sustainability initiatives and documentation within project workflows.

About you

• Diploma or Degree in Business Administration, Built Environment, Project Management, or related discipline

• 2–5 years of relevant experience in administrative, project coordination, or operations support roles

• Experience in built environment or healthcare infrastructure projects is an advantage.

• Proficient in Microsoft 365 applications (Excel, Word, Outlook) and familiarity with SharePoint.

• Strong organizational skills with attention to detail and ability to manage multiple tasks.

• Good interpersonal and communication skills.

• Ability to work independently and in a fast-paced, project-based environment.

Interested candidates, please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile.

Contact number: 81••194

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