Executive Assistant to Group CEO - #1166774

The Executive Assistant to the Group CEO provides high-level administrative and operational support to the Group CEO. This role serves as a trusted partner, managing priorities, coordinating executive communications, facilitating cross-functional initiatives, and maintaining confidentiality in handling highly sensitive business matters.

The Executive Assistant serves as a central liaison among the Group CEO, Board of Directors, senior leadership, external stakeholders, and regional offices, ensuring the seamless execution of executive priorities and organisational objectives.

Job Description

Executive Support

• Manage the Group CEO’s complex calendar, appointments, travel schedules, and business priorities.

• Coordinate internal and external meetings, ensuring agendas, presentation materials, and briefing documents are prepared in advance.

• Prioritise and manage incoming correspondence, emails, and requests, ensuring timely responses and follow-up.

• Track action items arising from meetings and ensure timely completion by relevant stakeholders.

• Handle confidential information with the highest level of discretion and professionalism.

Stakeholder Management

• Serve as the primary point of contact between the Group CEO and internal/external stakeholders.

• Build strong working relationships with Board members, senior executives, business partners, and key customers.

• Coordinate executive visits, leadership meetings, and corporate events.

• Represent the Executive Office professionally while maintaining exceptional service standards.

Meeting Management

• Prepare meeting agendas, minutes, resolutions, and follow-up action trackers.

• Coordinate logistics, including venues, travel arrangements, accommodation, and hospitality.

• Ensure timely circulation of meeting materials and documentation.

Administrative

• Coordinate travel arrangements, including visas, itineraries, accommodations, and transportation.

• Coordinate the EtonHouse student overseas trip with EtonHouse China HQ.

Qualifications:

• At least posses Bachelor Degree in any related fields.

• Minimum 8–10 years of experience supporting C-suite executives, preferably a CEO or Group CEO.

• Experience in multinational corporations or regional organizations.

• Experience working with Board members and senior executives.

• Meticulous and strong organizational skills.

• Mature, independent and results-oriented.

• Strong communication and interpersonal skills.

• Versatile and able to work with ambiguity.

• Able to work in a fast-paced environment and handle high levels of pressure.

• Professional Executive Assistant certification is an advantage.