HR and Admin Executive - #1166233

Job Summary

The HR and Admin Executive is responsible for supporting the full spectrum of HR operations and administrative functions, including recruitment, onboarding, employee records management, payroll support, work pass administration, employee relations, and HR compliance. The role ensures smooth day-to-day HR operations while supporting employees and management on HR-related matters.

Job Responsibilities

• Recruitment & Onboarding

1. Coordinate recruitment activities, including job postings, interview scheduling, and candidate communication

2. Liaise with hiring managers

3. Prepare employment offers and onboarding documentation

4. Conduct onboarding and orientation for new hires Coordinate pre-employment requirements and staff onboarding arrangements

• Employee Administration

1. Maintain and update employee records and HR databases

2. Ensure proper filing and confidentiality of personnel documents

3. Prepare HR letters, employment certifications, and staff correspondence

4. Maintain organisation charts and employee master records

5. Support HR documentation and administrative processes

• Payroll & Leave Administration

1. Support monthly payroll processing by preparing payroll inputs and verifying attendance, leave, and overtime records

2. Maintain leave records and monitor employee leave balances

3. Ensure timely submission of payroll

4. Coordinate with Finance where required

• Work Pass Administration

1. Handle work pass applications, renewals, cancellations, and related matters

2. Liaise with relevant government authorities on employment-related submissions

3. Track expiry dates and ensure timely renewals

4. Maintain proper records of work pass holders

• Employee Lifecycle Management

1. Support probation confirmation, transfers, promotions, and resignation processes

2. Coordinate employee offboarding and clearance procedures

3. Prepare relevant HR documentation related to employee movements

• Employee Relations & HR Support

1. Attend to employee enquiries regarding HR policies and procedures

2. Support disciplinary and performance management processes where required

3. Assist in implementing employee engagement initiatives and welfare activities

4. Promote positive employee relations and workplace communication

• HR Compliance & Policy Support

1. Ensure HR practices comply with company policies and employment regulations

2. Support implementation and communication of HR policies and procedures

3. Maintain updated HR templates, SOPs, and records

Job Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or related discipline

• Relevant HR certifications will be an advantage

• Minimum 1–3 years of relevant HR experience preferred

• Experience in HR operations and administrative functions will be advantageous

• Familiarity with local employment regulations and HR practices preferred

• Proficient in Microsoft Office applications, especially Microsoft Excel, Word, and Outlook

• Experience with HRIS/payroll systems will be an advantage

• Able to maintain proper documentation and records accurately.