Executive Secretary to the CEO - #1165299

DUTIES & RESPONSIBILITIES

• Provide administrative and secretarial support to the CEO, ensuring smooth coordination across multiple entities

• Manage and coordinate the CEO’s schedule, appointments and meetings

• Prepare and consolidate reports, presentations and minutes for meetings across entities

• Serve as the primary point of contact between the CEO and internal/external stakeholders

• Arrange travel, accommodations and itineraries

• Coordinate and monitor group-wide initiatives, key projects and strategic priorities

• Support in tracking deadlines and coordinating with various stakeholders to ensure timely follow up and alignment with CEO’s priorities

• Prepare reports, confidential documents and presentations for high-level engagements

• Maintain and organise confidential documents and records

• Track and maintain routine and periodic reports from various departments and across entities

• Support the planning and execution of executive-level events

• Handle special projects as assigned by the CEO

• Handle sensitive information with high level of discretion including legal, financial, and corporate development documents, with high degree of integrity

JOB REQUIREMENTS

• Diploma or Degree in Business Administration or a related field

• 5 years of experience in secretarial support to senior management or C-suite executives

• Prior experience in a multi-entity corporate environment is preferred

• Strong organisational and time management skills

• Excellent verbal and written communication abilities

• Prove experience handling sensitive information at high level of discretion

• Meticulous with strong attention to detail and commitment to quality