Events & Communications Executive | 6 Months | City Hall | $3437 - #1165172

Key responsibilities

1. Administrative Support

• Provide administrative support for events and internal communications, including sending EDMs to keep staff informed of upcoming events

• Prepare and format presentation slides for working committee and steering committee meetings

• Maintain organised and up-to-date records of all documents and approval emails

2. Event & Programme Logistics

• Coordinate logistical arrangements for meetings, including booking of rooms and venues

• Facilitate security and building clearance for vendors and external parties

• Support the team in the day-to-day logistics and running of events

3. Communications Support

• Compile staff-contributed photos and well wishes for subcommittee selection

• Proofread digital wishing wall content and liaise with vendor to ensure accurate display

• Follow up with the IT team to update content on the page on the corporate website and intranet

4. Inventory & Record Keeping

• Track and monitor the medallion collection, maintaining accurate and up-to-date records to ensure proper inventory management and accountability

Requirements

• Diploma or equivalent qualification in any discipline

• Prior experience in event coordination or administrative support is an advantage

• Proficient in Microsoft Office applications, including PowerPoint, Word, and Excel

• Strong organisational skills with good attention to detail

• Good written and verbal communication skills

• Able to work independently as well as collaboratively in a team

• Able to commit to the full duration of the contract, including event days which may fall on weekends

We regret to inform that only shortlisted candidates will be notified.

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