Bid Management Executive - #1164919

Key Responsibilities

1. Tender & Bid Management

• Manage the full bid lifecycle from tender invitation to submission, including clarifications and post-submission follow-ups.

• Review tender documents, specifications, and contractual requirements to identify scope, risks, and compliance items.

• Prepare and manage tender schedules, ensuring all deadlines are met.

2. Proposal & Documentation Preparation

• Coordinate and compile technical, commercial, and administrative documents for tenders.

• Draft and structure proposal narratives, method statements, manpower deployment plans, and compliance matrices.

• Ensure all submissions meet client formats, authority requirements, and internal approval protocols.

3. Cross-Functional Coordination

• Liaise with Operations, EHS, Procurement, Finance, and Sales to gather inputs such as:

• Manpower and deployment plans

• Costing and pricing breakdowns

• Safety, quality, and operational methodologies, etc

• Follow up with internal stakeholders to ensure timely and accurate inputs.

4. Pricing & Costing Support

• Assist in preparing cost models and pricing summaries based on operational requirements.

• Coordinate with Finance and Operations to ensure pricing accuracy and commercial viability.

• Support management in scenario analysis and pricing adjustments during tender negotiations.

5. Compliance & Risk Control

• Ensure all bids comply with tender conditions, contractual clauses, and statutory requirements.

• Highlight contractual, operational, or commercial risks for management review.

• Maintain proper version control and audit trails for all tender documents.

6. Systems & Records Management

• Maintain organized records of submitted tenders, quotations, and supporting documents.

7. Post-Tender & Award Support

• Assist with tender interviews, presentations, and clarifications.

• Support handover to Operations upon award, ensuring scope, pricing, and obligations are clearly communicated.

• Participate in post-tender reviews to improve future bid quality and success rates.

Requirements & Qualifications

• Diploma in Business, Engineering, Facilities Management, or related discipline.

• 1–3 years of experience in bid management, tender coordination, or sales support.

• Strong attention to detail and ability to manage multiple tenders concurrently.

• Proficient in Microsoft Office (Excel, Word, PowerPoint); familiarity with tender portals and internal management systems is an advantage.

• Good communication and stakeholder management skills.

• Ability to work under tight deadlines in a structured and methodical manner.