Property Executive (East / FSM / Industrial / 5 days) (ID: 700661) PNHP - #1164813

Facility Operations & Maintenance:

· Support day-to-day facilities operations across sites (M&E, HVAC, fire protection, lifts, utilities, cleaning and grounds) by coordinating service providers and tracking work completion.

· Assist to plan and track preventive and corrective maintenance activities, including statutory inspection schedules, service reports and basic asset records.

· Handle facilities requests and incidents by logging cases, coordinating contractor attendance, following up on progress and ensuring timely closure with proper documentation.

Compliance, Safety & Risk:

· Support compliance with statutory and regulatory requirements (e.g., fire safety, workplace safety, building maintenance) by maintaining records, coordinating inspections and preparing documents for audits.

· Assist in safety and emergency preparedness activities (e.g., drills, incident documentation, follow-up of corrective actions) and escalate risks or non-compliance promptly to the Facilities Manager.

· Support facilities site rules and basic permits-to-work administration by checking submissions, coordinating approvals and monitoring adherence on-site under guidance.

Contracts & Vendor Management:

· Coordinate key site service providers (e.g., security and cleaning) and support administration for other outsourced vendors (e.g., M&E, pest control, waste, landscaping) including onboarding documentation, site access arrangements and service schedules.

· Track basic SLA/KPI information (e.g., attendance/roster, patrol/housekeeping standards, service reports), follow up on gaps, and escalate recurring issues for resolution.

· Support facilities cost administration by collecting quotations, maintaining simple spend trackers, checking invoices against scope, and highlighting variances to the Facilities Manager.

Projects, Fit-Out & Capex:

· Support facility improvement works, minor fit-outs and asset replacements by coordinating schedules, tracking progress, and assisting with handover and defects follow-up.

· Liaise with landlords, consultants and internal stakeholders on routine building works, permits, access arrangements and scheduling to minimise operational disruption.

· Assist with basic budgeting support for minor works by compiling cost information, maintaining simple trackers and preparing updates on timelines and deliverables.

Sustainability, Energy & Continuous Improvement:

· Support sustainability and energy-saving activities (e.g., utilities readings, basic monitoring, waste segregation) and report observations/opportunities for improvement.

· Prepare routine facilities reporting (e.g., response times, SLA updates, utilities, incidents) and maintain trackers to support governance and decision-making.

· Identify and propose process improvements to enhance service delivery and user experience, and assist with implementation under guidance

Qualifications and Work Experience

• 1–3 years’ experience in facilities operations, building services, workplace support or vendor coordination. Exposure to outsourced services (e.g., security/cleaning) and basic maintenance coordination is an advantage.

• Diploma in Facilities Management, Building Services/Engineering, or related field.
  

Interested candidate who wish to apply for the advertised position, please click “Apply”. We regret that only shortlisted candidates will be notified

EA License No.: 01C4394 (PERSOL Singapore Pte Ltd)

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