Operations Admin Officer - #1164709

Operations Admin Officer

· Report to and support the Operations Admin Manager in carrying out any tasks assigned for the Divisions

· Work closely with the Division/Operation Managers to provide administrative support

· Checking and preparation of License Agreements; facilitation for signatories

· Drafting letters to tenants, landlords, authorities, and vendors etc.

· Liaise with external parties such as landlords, authorities, vendors, lawyers as required

· Application, renewal, and cancellation of licences and permits timely, including follow-up on the required documentations (such as for SFA, NEA/ECC, Liquor, Tobacco, Change of Use where required etc.)

· Ensure that the Tenancy Agreements and service contracts are renewed prior to expiry

· Accurate input of data into system and updating of records

· Assist in tenants’ operations/ administrative matters when required

· Checking for spring cleaning closure and/or renovation of stalls/ outlets to inform

· Completion of forms for submission of requests

· Checking and processing of invoices for signatories, liaising with vendors/suppliers for invoicing issues

· Scheduling of appointments and meetings when necessary

· Meeting attendance and minutes taking where required

· Inventory issuance and stock take

· Provide administrative support duties for new stall/outlet opening, closing, and renovation (such as opening/terminating utilities account, licences etc.)

· Perform menu and listing updating

· Dissemination of emails, letters, and other information to departments

· Compilation/ consolidation of data and information

· Maintain accurate and up-to-date upkeep of records in system

· Ensure proper scanning and filing of documentations

· Assist on insurance-related matters

· Preparation duties for festive season or events

· Cover reception duties when required

· Other ad-hoc duties as assigned

Qualifications:

· Minimum Diploma.

· At least 2 years of relevant experience in operations admin or administrative roles within the F&B industry.

· Strong organizational and multi-tasking skills.

· Detailed and meticulous.

· Proficient in Microsoft word, excel and powerpoint.

· Excellent communication and interpersonal skills.

· Ability to work in a fast-paced environment and adapt to changing priorities.