Procurement Manager - #1164374

We are seeking a driven, hands-on, and analytical Procurement Manager to lead procurement operations, demand planning, supplier management, and inventory control across our retail and manufacturing network.

The Procurement Manager will be responsible for ensuring supply stability, improving planning accuracy, managing supplier performance, and driving cost-effective purchasing strategies. This role requires close collaboration with Operations, Warehouse, Finance, and suppliers to maintain optimal inventory levels, prevent stock disruptions, and continuously improve procurement processes.

Key Responsibilities

1. Procurement Operations & Governance

• Manage the full procurement cycle, including Purchase Requisition, Purchase Order, Goods Receipt Note, and supplier coordination.

• Ensure procurement activities are carried out accurately, timely, and in compliance with company policies, SOPs, and documentation requirements.

• Monitor procurement timelines and proactively resolve delays to prevent operational disruption.

• Drive accountability among internal stakeholders to ensure procurement deliverables are met.

• Review and improve procurement workflows to enhance efficiency, control, and compliance.

1. Demand Planning & Inventory Management

• Work closely with Operations and relevant departments to plan and forecast raw materials and inventory requirements.

• Analyze historical sales trends, seasonality, outlet demand, production needs, and campaign activities to improve forecast accuracy.

• Develop purchasing and inventory strategies to balance product availability, stock freshness, and cost efficiency.

• Monitor stock levels, stock movement, stock-out risks, and overstock situations.

• Recommend buffer stock levels and replenishment plans to support business continuity.

1. Supplier Management & Performance

• Manage supplier relationships and ensure suppliers meet delivery, quality, responsiveness, and service expectations.

• Track supplier performance indicators such as on-time delivery, lead time, service level, quality issues, and fulfilment accuracy.

• Conduct supplier reviews and drive corrective actions where performance gaps are identified.

• Support sourcing initiatives, cost benchmarking, price negotiation, and alternative supplier development.

• Lead supplier issue resolution, including claims, delivery discrepancies, quality concerns, and corrective action follow-ups.

1. Supply Risk Management

• Identify potential supply risks, including stock shortages, single-source dependency, price fluctuations, and logistics disruptions.

• Develop contingency plans, including alternative suppliers, buffer stock strategies, and supply recovery plans.

• Provide early alerts to management on potential supply issues and recommend practical mitigation actions.

• Work with internal teams to ensure minimal disruption to outlet, warehouse, and production operations.

1. ERP, Data & Process Control

• Ensure accuracy and integrity of item master, supplier master, pricing, and procurement data ion the ERP system.

• Oversee proper ERP usage for procurement transactions, reporting, planning, and financial reconciliation.

• Work with Finance and Warehouse to resolve discrepancies relating to PO, GRN, invoices, pricing, and inventory records.

• Identify system or process gaps and implement improvements to strengthen procurement control and visibility.

1. Import, Compliance & Cost Control

• Coordinate overseas purchasing and import processes, including shipping documents, GST clearance, and related compliance matters.

• Ensure procurement activities comply with regulatory, halal, food safety, and documentation requirements where applicable.

• Monitor procurement costs and identify opportunities for cost savings, value engineering, and process efficiency.

• Support contract review, supplier terms negotiation, and cost optimization initiatives.

1. Reporting & Continuous Improvement

• Prepare monthly procurement, inventory supplier, and demand planning reports for management review.

• Track key procurement metrics, including forecast accuracy, stock-out rate, inventory turnover, supplier performance, cost variance, and purchasing lead time.

• Analyze procurement data to identify trends, risks, and improvement opportunities.

• Lead continuous improvement initiatives to strengthen procurement planning, supplier reliability, inventory control, and operational efficiency.

• Requirements

• Diploma or Degree in Supply Chain Management, Procurement, Business Administration, or related discipline

• Minimum 5 years of relevant experience in procurement, demand planning, supply chain, or inventory management, with at least 2 years in a supervisory or managerial capacity.

• Experience in F&B chains, FMCG, food manufacturing, or retail operations will be an advantage.

• Hands-on experience with ERP system such as Microsoft Dynamics NAV, Business Central, SAP, or equivalent.

• Strong analytical skills with good proficiency in Microsoft Excel.

• Good understanding of procurement processes, inventory planning, supplier management, and cost control.

• Able to manage multiple stakeholders and work effectively in a fast-paced, operational environment.

• Strong negotiation , problem-solving, planning, and communication skills.

• Hands-on, meticulous, accountable, and able to work independently with minimal supervision.

• Knowledge of import procedures, halal requirements, or food safety compliance will be an added advantage.

Key Competencies

• Procurement planning and execution.

• Demand forecasting and inventory control.

• Supplier performance management.

• Cost optimization and negotiation.

• ERP and data accuracy.

• Risk management and problem-solving.

• Stakeholder management.

• Process improvement mindset.