Property Executive (ECC) - #1164080

Job Description:

This is a roving Project Executive position responsible for overseeing multiple properties, including both residential condominiums and commercial premises.

ADMINSTRATIVE FUNCTIONS

• Prepare all necessary work or purchase orders in the course of his duties to maintain and manage the property and as and when directed by the CM.

• Prepare and submit maintenance reports to the CM

• Attend to inquiries, complaints, reports and correspondence relating to the administration of the Corporation, its property and Subsidiary Proprietors.

• Evaluate contractors’ performance and to submit evaluation reports to the CM.

• Enforce and administer the service contracts and to act upon the terms and conditions or agreements made under these contracts.

• Monitor expiry of licenses, contracts and any other form of documentations, and to advise the CM of such expiry as and when necessary.

• Manage and maintain inventory of all equipment and supplies used for the operations of the property.

FINANCIAL FUNCTIONS

• Collate and prepare all incoming invoices with supporting work or purchase orders and submit to the CM for their recommendation for payment.

• Keep proper records of all work and purchase orders.

MANAGEMENT AND MAINTENANCE FUNCTIONS

• Supervise all contracted works.

• Implement preventive and corrective maintenance plans.

• Plan, organize and execute periodic checks on services as well as contracts.

• Execute directions given by CM with regard to the operations of the property.

• Any other duties assigned by the CM.

ADMINISTRATIVE OFFICER (AO)

• Type, file and send all necessary correspondences directed by the CM.

• Answer all inquiries requests or complaints received through the telephone and to keep proper records of such inquiries, requests or complaints.

• Manage the booking of all facilities such as the BBQ pits, Karaoke rooms etc.

• Set up a proper filing system to ensure proper documentation and administration of the Corporation.

• Assist the CM in the management of the petty cash.

• Keep proper records of payment made by residents.

• Manage and maintain inventory of office stationery.

• Manage and arrange for the maintenance of all office equipment.

• Arrange all meetings as requested by the CM and to prepare all necessary documents for such meetings.

• Any other duties assigned by the CM.

Job Requirement:

• Candidate must possess at least a diploma in Estate Management, Building Services Engineering or work with good relevant M&E knowledge.

• 2-3 years of work experience with Diploma holders preferred. Those without diploma but with 3-4 years Property management experience could apply for the job.

• Basic knowledge of BSM Act and working in handling of about 500 residential units.

• Candidate possess with a car or motor bike is preferred.

Working hours:

Monday to Friday - 8.30 am to 5.30 pm

Saturday - 8.30 am to 12.30 pm

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We regret that only shortlisted candidates will be notified.

Thank you for applying.