Facilities Manager (IFS) - #1164034

Job Description:

Operations & Maintenance Management

• Manage and oversee day-to-day facilities operations and maintenance activities across assigned sites.

• Plan, coordinate, and monitor preventive, corrective, cyclical, and ad-hoc maintenance works.

• Ensure all M&E systems, building services, and facilities remain operational and compliant.

• Conduct routine inspections to ensure service quality, safety compliance, and operational readiness.

• Monitor fault rectification, incident response, and service recovery within KPI timelines.

• Ensure proper execution of maintenance schedules and operational programmes.

Client & Stakeholder Management

• Act as the primary operational contact point for clients and Employer Representatives.

• Attend site meetings, operational reviews, and coordination meetings.

• Respond promptly to client feedback, complaints, and operational issues.

• Coordinate with authorities, consultants, contractors, and service providers on operational matters.

• Maintain strong client relationships and ensure high customer satisfaction.

Contractor & Vendor Management

• Supervise FM Executives, technicians, subcontractors, and specialist vendors.

• Monitor contractor performance, work quality, safety compliance, and service standards.

• Review work permits, risk assessments, method statements, and maintenance reports.

• Ensure vendors comply with contractual obligations, SOPs, and statutory requirements.

Reporting & Documentation

• Prepare operational reports, maintenance updates, KPI reports, incident reports, and service records.

• Monitor work orders, quotations, procurement requests, and maintenance records.

• Ensure proper documentation and timely updates in the Computerised FM System.

• Track operational trends and recommend corrective or preventive actions.

Improvement & Compliance

• Support operational improvement initiatives, digitalisation, and productivity enhancement programmes.

• Assist in planning and implementation of improvement works and upgrading projects.

• Ensure compliance with workplace safety, fire safety, environmental, and statutory regulations.

• Support sustainability and energy-saving initiatives.

Job Requirements:

• Degree in Facilities Management, Engineering, Built Environment, or related discipline.

• SIFMA CFME accreditation preferred - Tier 3

• Minimum 5 years relevant FM experience with supervisory responsibilities.

• Experience in IFM operations, institutional, commercial, or government facilities preferred.

Skills & Competencies

• Good technical knowledge of building services and M&E systems.

• Strong coordination and stakeholder management skills.

• Good problem-solving and operational planning abilities.

• Familiar with CMMS/CAFM systems and Microsoft Office applications.

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We regret that only shortlisted candidates will be notified.