Sales Admin Executive - #1163902

Sales Administration

• Prepare quotations, proposals, and tender documents.

• Process sales orders accurately and promptly.

• Prepare purchase orders, delivery orders, invoices, and other sales documentation.

• Maintain and update customer records and sales databases.

• Coordinate with suppliers and factories on product availability and delivery schedules.

Customer Support

• Handle customer enquiries via phone and email.

• Follow up on quotations, purchase orders, and deliveries.

• Coordinate with customers regarding project schedules and documentation.

• Maintain excellent customer relationships through prompt communication.

Project Coordination

• Support Sales Engineers and Project Engineers with project documentation.

• Coordinate delivery schedules with logistics, suppliers, and site teams.

• Monitor project progress and update customers accordingly.

• Assist in preparing operation manuals, warranty documents, and handover documents.

Procurement & Logistics

• Coordinate procurement activities with suppliers.

• Track material deliveries and inventory status.

• Arrange local and overseas shipments where required.

• Liaise with freight forwarders and logistics providers.

Documentation & Reporting

• Maintain accurate filing of quotations, contracts, purchase orders, invoices, and project records.

• Prepare weekly and monthly sales reports.

• Assist in updating CRM and ERP systems.

• Ensure documentation complies with company procedures.

General Administration

• Provide administrative support to the Sales, Service, and Project teams.

• Schedule meetings and customer appointments.

• Coordinate travel arrangements when required.

• Perform other administrative duties assigned by management.

Requirements

• Diploma or Degree in Business Administration, Engineering, Supply Chain, or related discipline.

• Fresh graduates are welcome to apply. Candidates with 1–3 years of experience in engineering, HVAC, M&E, construction, or industrial companies will have an advantage.

• Proficient in Microsoft Office (Excel, Word, Outlook).

• Experience using ERP or CRM systems is an advantage.

• Good written and verbal communication skills.

• Strong organizational and multitasking abilities.

• Able to work independently and as part of a team.

• Meticulous, responsible, and customer-oriented.