Admin Coordinator (Singapore Citizens / PRs Only) - #1163768

The Thought Tailor is a growing education centre dedicated to delivering high-quality academic programmes and meaningful learning experiences for our students. We are looking for a proactive, organised and resourceful Special Projects & Administrative Coordinator to join our team.

This role is ideal for someone who enjoys taking ownership of projects, improving operational processes, and ensuring the smooth day-to-day running of the centre. If you are someone who thrives in a fast-paced environment and enjoys solving problems independently, we would love to hear from you.

Key Responsibilities

Administrative Operations

• Manage daily administrative operations of the centre

• Coordinate class schedules, classroom allocations and operational logistics

• Maintain accurate student records and internal databases

• Handle enquiries from parents and students via WhatsApp, email and phone

• Prepare reports, documents and administrative materials

• Assist with enrolment, student onboarding and operational processes

• Support tutors and management with administrative matters

Special Projects

• Plan and execute new initiatives to improve centre operations and student experience

• Coordinate workshops, holiday programmes, events and enrichment activities

• Develop and implement operational systems and workflows

• Conduct research and recommend improvements for business growth

• Track project timelines and ensure deadlines are met

• Liaise with internal and external stakeholders to ensure smooth project execution

Marketing & Communications

• Coordinate social media content and scheduling

• Prepare promotional materials and marketing announcements

• Support marketing campaigns and student engagement initiatives

• Assist with website and content updates where required

Requirements

• Open to Singapore Citizens and Singapore Permanent Residents only

• Diploma or Bachelor's degree in any discipline

• Excellent organisational and time management skills

• Strong written and verbal communication skills

• Meticulous with strong attention to detail

• Able to multitask and prioritise effectively

• Proactive, resourceful and able to work independently

• Comfortable working in a fast-paced environment

• Proficient in Microsoft Office and Google Workspace

• Experience with Canva, social media management or project coordination is an advantage

• Prior experience in administration, operations or project coordination is preferred but not required

Working Hours

• Full-time position

• 5-day work week

• Applicants must be able to work at least one weekend day (Saturday or Sunday) each week

• Working schedule will be discussed during the interview based on operational needs

What We're Looking For

We're looking for someone who:

• Takes initiative and enjoys solving problems

• Is dependable and takes ownership of their work

• Has excellent organisational skills

• Learns quickly and adapts well to new challenges

• Works well independently and as part of a team

• Is passionate about contributing to education and making a meaningful impact

Why Join The Thought Tailor?

• Be part of a growing and innovative education centre

• Opportunity to take ownership of meaningful projects

• Collaborative and supportive working environment

• Career progression and professional development opportunities

• Performance-based salary progression

• Make a real impact on students' learning experiences

Location

Vision Exchange, Jurong East