HUMAN RESOURCES (HR) INTERN - #1163504

Do you enjoy supporting employees and helping to create a smooth workplace experience? Are you organised, detail-oriented, and eager to learn more about human resources and office administration?

As an HR Intern, you will support daily HR and administrative activities, ensuring that employee-related processes and office operations run efficiently. This role offers hands-on exposure to the full employee lifecycle, from recruitment and onboarding to employee engagement and offboarding.

You will work closely with the HR team and internal stakeholders to support day-to-day operations and contribute to delivering a positive employee experience at Vallen.

Recruitment & Talent Acquisition

• Assist in posting job advertisements on recruitment platforms and social media channels.

• Screen resumes and coordinate interview schedules with candidates and hiring managers.

• Prepare interview documents, maintain recruitment records and follow up with candidates where required.

Onboarding, Offboarding & Employee Lifecycle

• Assist in preparing onboarding documents for new hires.

• Coordinate pre-employment documentation and onboarding and offboarding activities.

• Support employee confirmation, transfer, promotion, and offboarding processes.

• Maintain and update employee records and personnel files.

HR and Office Administration

• Ensure employee records and HR databases are updated accurately and timely.

• Prepare HR letters, forms, and other administrative documentation.

• Assist with filing, document management, and data entry.

• Handle incoming and outgoing mails. Including arranging local and international courier services and coordinate internal collection/delivery.

• Assist with stationery and pantry supplies ordering and stock tracking.

• Support in maintenance of office facilities and general office administrative requests.

Learning & Development

• Coordinate training schedules and training logistics.

• Maintain training attendance records and learning documentation.

• Assist in updating Learning Management System (LMS) records.

• Support employee development and training initiatives.

Employee Engagement

• Assist in organizing employee engagement activities, wellness programs, and company events.

• Support internal communication initiatives.

• Collect and compile employee feedback and survey results.

HR Projects

• Participate in HR improvement projects and process enhancement initiatives.

• Assist with HR analytics and preparation of reports and presentations.

• Support regional or local HR initiatives as assigned.

• Perform other ad-hoc HR and administrative duties as assigned.

Key Qualifications

• Currently pursuing or recently completed a Diploma/Degree in Human Resources, Business Administration or related discipline.

• Able to commit for 3 to 6 months.

Skills & Competencies

• Strong interpersonal and communication skills.

• Good organizational and time management abilities.

• Attention to detail and accuracy.

• Ability to handle confidential information professionally.

• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).

• Familiarity with HR systems is an advantage.

• Ability to work independently and collaboratively in a team environment.

Preferred Attributes

• Positive attitude and willingness to learn.

• Strong analytical and problem-solving skills.

• Self-motivated and proactive.

• Ability to manage multiple tasks and meet deadlines.

• Able to handle confidential information professionally.