Sales Admin - #1162987

1. Sales Support

• Support sales team in daily sales and business development activities.

• Prepare quotations, service agreements, and sales proposals for subcontract work services.

• Assist in tender submissions and customer documentation.

• Follow up on sales inquiries and new business opportunities.

2. Client Coordination

• Handle client inquiries regarding subcontract work requirements.

• Understand client needs such as worker quantity, job scope, and deployment schedule.

• Maintain strong relationships with clients and provide timely support.

• Coordinate service requirements with customers.

• Handle customer inquiries via phone, email, and WhatsApp.

• Follow up with customers on orders, delivery schedules, and payment matters.

• Maintain good customer relationships and provide prompt support.

3. Worker Deployment Coordination

• Coordinate with operations and HR team for worker deployment.

• Ensure workers are assigned based on project requirements.

• Monitor deployment schedules, attendance, and replacements if needed.

• Assist in arranging urgent worker if any project requests.

4. Documentation & Contract Management

• Prepare service contracts, quotations, invoices, and purchase orders.

• Maintain proper records of client contracts and service agreements.

• Ensure all sales and worker documents are accurate and updated.

• Track contract renewal dates and service periods.

• Maintain proper filing of sales records and documents.

• Update customer database and sales reports.

• Ensure all records are accurate and up to date.

5. Billing & Payment Follow-Up

• Prepare monthly billing based on deployed worker.

• Coordinate with accounts team on invoicing and payment collection.

• Follow up on overdue payments and outstanding invoices.

• Ensure accurate billing records.

• Assist in preparing sales-related reports.

6. Reporting & Record Keeping

• Maintain client database and sales records.

• Prepare daily, weekly, and monthly sales reports.

• Monitor manpower utilization and client service records.

• Generate management reports when required.

7. Administrative Support

• Coordinate meetings and client appointments.

• Support management in preparing reports and presentations.

• Assist with general administrative duties related to sales operations.

8. Coordination & Communication

• Liaise with internal departments such as accounts, warehouse, logistics, and operations.

• Coordinate delivery schedules with suppliers and customers.

• Follow up on pending orders and backorders.

Requirements

• Diploma / Degree in Business Administration, Sales, Marketing, or related field.

• 1–3 years of relevant experience in sales administration.

• Proficient in Microsoft Office (Excel, Word, Outlook).

• Experience in Quick book and Xero/accounting software is an advantage.

• Good communication and organizational skills.

• Able to work under pressure and meet deadlines.

• Good knowledge of quotations, contracts, invoicing, and billing.

• Knowledge of Singapore manpower industry is an advantage.