HR & Admin Executive/Assistant - #1162860

Based in Singapore, DFINITI Technologies specializes in designing and manufacturing advanced process heating equipment and systems tailored for a diverse range of industries including oil and gas, offshore and marine, petrochemical renewable energy, Carbon Capture and Storage (CCS), and refining.

With over extensive years of expertise in Electric Process Heating, DFINITI is committed to delivering high-quality, compliant products and reliable services worldwide. We have established a presence across regions including Asia, Middle East, Europe, South America, and Africa, allowing us to provide localized support and a tailored experience for our global clientele. DFINITI plays a crucial role in the electrification and decarbonization in various sector through innovative electric process heating solutions. Our commitment to sustainability is exemplified by our cutting-edge technologies, such as advanced cartridge elements and new welding methods, along with ongoing research and development in Medium Voltage applications.

Key Responsibilities:

• Support day-to-day management activities to enable organizational performance, culture, and growth.

• Collaborate with other Heads of Department to support management strategies and implementation.

• Identify relevant government grants, subsidies, rebates, and other financial incentives; work with Management and Finance to capitalize on incentives that support company growth.

• Administer performance management processes (goal setting, KPIs, reviews, feedback).

• Manage the full spectrum of HR functions for the Singapore headquarters, including recruitment, onboarding, payroll administration, employee records, and HR documentation.

• Work with subsidiary HR personnel to design and deliver training and development initiatives that close skill gaps and support leadership development.

• Prepare, review, and submit grant and incentive applications.

• Track application timelines, deliverables, and reporting schedules; ensure timely compliance with grant terms and audit readiness.

• Oversee administrative operations of the Singapore office and provide support to subsidiary offices as required.

• Maintain accurate administrative records and ensure efficient office operations and compliance with company policies.

• Perform any other HR, administrative, or management-related duties assigned by Management from time to time.

Requirements:

• Diploma or higher qualification in Business Administration, Management, Human Resource Management, or a related field from a recognized institution.

• Minimum 2 years of relevant working experience in HR, administration, operations, or a related role.

• Strong command of English, with excellent verbal and written communication skills.

• Familiarity with government agencies, grants, policies, and compliance requirements will be an advantage.

• Proficient in Microsoft Office applications and comfortable using digital tools and online platforms.

• Responsible, proactive, and able to work independently while collaborating effectively within a team.

• Strong organisational skills, attention to detail, and ability to manage multiple priorities.

How to Apply

Interested candidates are invited to submit their updated resume, stating their current and expected salary, notice period, and any relevant certifications.

Only shortlisted candidates will be contacted.