Administrative Officer, Centre for Faculty Talent - #1162668

JOB DESCRIPTION

• Faculty Talent HR Coordination:

  • Act as the primary Faculty Talent HR contact for faculty, providing guidance and support on Faculty HR-related matters.

  • Coordinate faculty recruitment efforts, including job postings, candidate screenings, interviews, and selection processes.

  • Facilitate the onboarding process for new faculty members, ensuring a smooth transition into the institution.

• Administrative Support:

  • Provide various forms of administrative support to the Faculty Talent HR team, including managing SSG registration, item collection, and attending to welfare matters (e.g., car park, lounge)

  • Organize and support faculty-related events, such as Faculty Appreciation Events.

  • Liaise with vendors on certificate printing, gifts sourcing, and lecturer staff cards.

• Employee Relations:

  • Foster a positive and inclusive work environment for faculty.

  • Address and resolve faculty concerns and conflicts in a timely and effective manner.

  • Ensure compliance with institutional policies and employment laws.

• Faculty Talent HR Policies and Compliance:

  • Communicate and enforce Faculty Talent HR policies and procedures to faculty.

  • Ensure faculty adherence to institutional policies and legal requirements.

  • Stay informed about changes in HR laws and regulations and update practices accordingly.

• HRIS System Support:

  • Support the Manager in HRIS-related system support, including tracking system enhancement requests and setting up role-based profiles.

  • Liaise with QA, HR, Higher Education (HE), and IT on security access and organization configuration.

  • Attend to user (lecturers and HE program teams) issues on Workday business process transactions.

  • Maintain HRIS data.

• Faculty Talent HR Data Management:

  • Maintain accurate and up-to-date Faculty Talent HR records for faculty.

  • Prepare Faculty Talent HR reports and analytics to support decision-making and strategic planning.

• Support Academic Term Scheduling:

  • Participate in biannual scheduling and resource planning for lecturer availability checks.

  • Consolidate teaching slot requests for Higher Education and Resource Management and Support Services departments.

• Additional Faculty Talent HR Operations Support:

  • Provide any other necessary support for Faculty Talent HR operations as required.

JOB REQUIREMENTS

• Diploma holder or equivalent

• Preferably to have 2 years Faculty HR generalist experience