Facilities Executive - #1162122

1. Facilities Maintenance and Management

o Oversee the daily operation, maintenance, and upkeep of the company’s buildings, equipment, and surrounding areas.

o Coordinate with contractors and vendors for repair, servicing, and preventive maintenance works.

o Ensure all facilities systems (electrical, plumbing, air-conditioning, etc.) are functioning efficiently.

2. New Facility Setup / Renovation

o Assist in planning, coordinating, and supervising renovation or upgrading works for new or existing facilities.

o Oversee all facilities-related works for the new factory, including planning, renovation, installation, and commissioning of systems and equipment.

o Coordinate with architects, consultants, contractors, and relevant authorities to ensure project milestones are achieved within schedule and budget.

o Ensure that all mechanical, electrical, plumbing, and civil works comply with statutory regulations and company standards.

o Liaise with consultants, suppliers, and contractors to ensure timely completion within budget and compliance standards.

3. Project Coordination

o Assist in reviewing building plans, layout, and design to ensure optimal space utilization and operational efficiency.

o Monitor progress of construction and renovation works; perform site inspections to ensure quality and safety compliance.

o Prepare and update project schedules, reports, and documentation for management review.

4. Regulatory and Compliance

o Liaise with government agencies (e.g., BCA, NEA, SCDF, PUB) for permits, inspections, and approvals related to the new factory building.

o Ensure compliance with workplace safety, environmental, and fire safety regulations.

o Maintain all statutory documents, licenses, and certificates related to building operations

5. Asset and Space Management

o Maintain inventory and records of facility assets, tools, and equipment.

o Plan and manage space allocation, office layout, and seating arrangements for staff.

6. Safety, Health & Environment (SHE)

o Ensure compliance with workplace safety, fire safety, and environmental regulations.

o Conduct regular inspections and follow-up on corrective actions for any safety-related issues.

o Maintain records and support audits or inspections by relevant authorities.

7. Asset and Space Management

o Maintain inventory and records of facility assets, tools, and equipment.

o Plan and manage space allocation, office layout, and seating arrangements for staff.

8. Vendor and Contract Management

o Source, evaluate, and manage service providers for cleaning, pest control, security, landscaping, etc.

o Review contracts, quotations, and performance to ensure cost-effectiveness and service quality.

9. Administrative Support

o Prepare reports, maintenance schedules, and documentation related to facilities operations.

o Support budgeting, procurement, and cost-control activities for facility-related expenses.

10. Emergency and Ad Hoc Duties

o Respond to facility-related emergencies promptly to minimize downtime.

o Carry out any other tasks or projects assigned by Management.