Senior Facilities Executive - #1132498

Brief Summary (of the role):

The Senior Facilities Executive supports the day-to-day maintenance, operation, and safety of the organisation’s facilities to ensure a safe, efficient, and compliant working environment. This role coordinates facilities operations and vendors, supports budgeting and reporting, and acts as a key coordinator for workplace safety and statutory compliance matters, working closely with internal stakeholders and external authorities.

Job Description (of the role):

Facilities Operations

• Coordinate routine maintenance, repairs, cleaning, and upkeep of facilities to ensure operational reliability and safety standards are met.

• Monitor building systems (e.g. HVAC, M&E, plumbing) and work with vendors to address preventive and corrective maintenance needs.

• Support space planning and facilities setup for operational requirements.

 Vendor & Contractor Coordination

• Coordinate and liaise with external vendors and contractors (e.g. cleaning, security, maintenance service providers).

• Monitor service delivery and escalate performance or compliance issues where necessary.

• Support contract administration and renewals.

 Project & Change Support

• Support facilities-related projects such as installations, minor renovations, refurbishments, and departmental moves.

• Coordinate timelines, vendors, and internal stakeholders to ensure smooth execution of projects.

 Financial & Administrative Support

• Support the preparation and monitoring of the facilities budget, including expense tracking and cost control.

• Assist in identifying cost optimization and energy efficiency initiatives.

• Prepare operational and cost reports for management review.

Safety, Health & Compliance

• Support compliance with applicable health, safety, environmental, and building regulations and codes (e.g. MOM, NEA, SCDF, SPF and other relevant authorities).

• Assist in inspections, audits, and risk assessments to maintain a safe work environment.

• Follow up on corrective actions arising from audits or inspections.

People & Stakeholder Coordination

·         Provide day-to-day guidance to facilities staff and service providers, where applicable.

·         Work closely with internal stakeholders to address facilities-related requests and issues.

Qualifications Required:

·         Diploma or Bachelors degree in Engineering, Facilities Management, or a related discipline.

·         Minimum 3–5 years’ relevant experience in facilities operations, preferably within a manufacturing or MNC environment.

·         Exposure to high-volume manufacturing facilities is an advantage.

Skills & Abilities Required:

·         Facilities & Technical Knowledge: Working knowledge of building systems and facilities maintenance practices.

·         Coordination & Communication: Strong interpersonal skills to coordinate with vendors, contractors, and internal stakeholders.

·         Planning & Organisation: Ability to manage multiple operational issues and priorities effectively.

·         Problem-Solving: Able to identify issues, propose solutions, and follow through on actions.

·         Compliance Awareness: Good understanding of workplace safety and regulatory requirements.