Administrative Executive - #1132494

To manage, review, and enhance project administrative processes, ensuring effective claims management, documentation control, and coordination across project stakeholders.

Key Responsibilities

• Oversee and support the full project claiming process, including claims review, approval workflows, and compliance with internal procedures and regulatory requirements.

• Review and validate project documentation, reports, and claims prepared by administrative staff prior to submission for approvals.

• Enhance project administrative workflows and ensure consistent application of procedures across projects.

• Support project operations by coordinating communication with authorities, agencies, service providers, supervisors, and internal departments.

• Assist in the implementation, administration, and improvement of project-related applications and systems to improve efficiency.

• Monitor project claims and administrative deliverables to ensure accuracy, completeness, and timeliness.

• Identify gaps, risks, and inefficiencies in project administration processes and recommend practical improvements.

• Provide guidance and on-the-job support to administrative staff to strengthen overall project administration capability.

• Prepare summary reports, dashboards, and management updates related to project progress, claims status, and approvals.

• Support meeting coordination, including preparation of meeting minutes, action lists, and follow-up tracking when required.

Qualifications

• Diploma or Degree in Business Administration, Project Management, or a related discipline.

• 3-5 years of experience in project administration, claims management, or project support roles.

• Strong knowledge of project documentation, claims processes, and authority submission requirements.

• Ability to coordinate effectively with multiple stakeholders and departments.

• Good analytical and problem-solving skills with a process improvement mindset.

• Proficient in Microsoft Office and project-related systems/applications.

Other Information

• Work Schedule: 5-day work week.

• Location: Office at No. 3 Sungei Kadut Drive, Singapore 729556 (North Singapore)

Employee Benefits:

• Transportation:

  • Enjoy a company-provided shuttle for easy transportation available from Woodlands and Kranji MRT Stations to the office for your convenience

  • Company-provided lunch bus for easy access to meals.

• Annual Leave:

  • 14 days of annual leave, with additional leave based on tenure.

• Telecommunication:

  • Exclusive sign-up benefits under our Corporate Telecommunication Scheme for personal plans.

• Healthcare:

  • Access to Medical Teleconsultation services for quick, easy healthcare consultations.

  • Comprehensive medical benefits including dental care and health screenings.

  • Portable Medical Benefit Scheme (PMBS): Monthly contributions to your Medisave account for long-term healthcare security.

Why Join Us?

• Build the Future: Deliver high-impact civil engineering projects that transform communities

• Grow with Us: Opportunities for career progression and continuous skill development.

• Innovate & Solve: Tackle complex challenges with cutting-edge solutions.

• Collaborative Team: Work in a supportive, idea-driven environment.

• Legacy of Impact: Create tangible value through infrastructure that lasts.