[ENTRY] Admin @ Yio Chu Kang - Mar 2026 - #1131167

Office hours, 3 months contract

Role #1

• Check/verify enrolment documents and file to student folders

• Manage photo submission for student card printing (crop, personalise and follow-up with students for re-submission if photos are rejected)

• Check, sort and distribute student and concession cards (Student Card and Diploma Student Concession Card), update information into SIMS

• Any other adhoc tasks assigned

Role #2

• Provides administrative support to assigned team members, which include

  • Mass sorting/verifying//sending of letters, academic transcripts to graduands immediately upon result release.

  • Preparation of graduation certificates, diploma-plus transcripts as well as modular & post-diploma certificates.

  • Certificate issuing & other logistics related matters during the graduation ceremony.

  • Checking of issued and spoilt certs against the certificate registers.

• Maintain up-to-date records, which includes files and database entries.

• Assist with organisational and community events, e.g. Semestral Examination and Graduation Ceremony, including set up, reinstatement, and other clerical duties as needed.

• Assist in performing stock-take of records and assets.

Role #3

• To help in the drafts, consolidation and checking of the following Graduation 2026 items –Order of Proceedings, Admin Brief, Seating Plan, Name Display System, etc.

• Assist in Operations during Graduation Ceremonies

• To help in collation of inputs for Graduation meetings

• To help in checking various Survey reports and cleaning of data in preparation for upload into PowerBI for analytics

• To assist GP Team in the checking and drafting of education verification emails

Role #4

• Consolidating award winners’ information from Schools

• Preparing award certificates for award winners

• Consolidation of award winners’ data to be sent to other relevant departments

• Checking of award winners’ details on medals

• Preparing graduand listing for Graduation 2026 website

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