Project Manager (Facilities) - #1131151

Job Summary

The Facilities Project Manager is responsible for planning, coordinating, and delivering facilities-related projects from concept to completion. This includes office fit-outs, renovations, upgrades, relocations, and asset improvement projects, ensuring they are completed on time, within budget, and in compliance with safety and regulatory standards.

Key Responsibilities

Project Management

• Lead end-to-end facilities projects including renovations, reinstatement works, office relocations, and upgrades

• Develop project plans, timelines, budgets, and risk assessments

• Coordinate with internal stakeholders, consultants, contractors, and vendors

• Monitor project progress and ensure milestones and deliverables are met

Facilities & Operations

• Oversee maintenance, repair, and improvement of facilities infrastructure (MEP, HVAC, electrical, plumbing, fire safety)

• Ensure facilities comply with statutory, safety, and regulatory requirements

• Support space planning, layout optimisation, and workplace improvements

Vendor & Cost Management

• Manage tendering, quotation reviews, and contractor appointments

• Control project costs, variations, and payments

• Evaluate vendor performance and ensure service quality

Compliance & Safety

• Ensure compliance with local regulations, building codes, and workplace safety standards

• Conduct site inspections and risk assessments

• Enforce safety procedures during project execution

Stakeholder Communication

• Provide regular project updates to management and stakeholders

• Manage expectations and resolve issues or conflicts effectively

• Prepare project reports, documentation, and handover materials

Requirements

Qualifications

• Degree in Facilities Management, Building Services, Engineering, Construction Management, or related field

Experience

• Minimum 3–5 years of experience in facilities or project management

• Experience managing Retail & Residential fit-outs, renovations, or multi-site facilities projects preferred

Skills & Competencies

• Strong project management and organisational skills

• Knowledge of building services, M&E systems, and facilities operations

• Ability to manage multiple projects concurrently

• Good communication and stakeholder management skills

• Proficient in MS Office and project management tools

Other Requirements

• Familiarity with local building regulations and safety standards

• Willingness to travel between sites when required

Key Performance Indicators (KPIs)

• On-time and within-budget project delivery

• Quality and safety compliance

• Stakeholder satisfaction

• Cost optimisation and vendor performance